Executive Assistant- Property Management

Kryptos Technologies limited; City Of London; Hybrid; Confidential; Full time

Job summary

A property management firm is seeking an Executive Assistant for a 3-6 month contract in London. Responsibilities include project planning, stakeholder engagement, and various administrative tasks. Candidates should have 1-3 years of experience and strong organisational skills. The position offers a hybrid work model of 3-4 days a week.

Qualifications

• 1-3 years of experience in property management or as an executive assistant.
• Strong organisational and communication skills required.
• Ability to multitask and work under pressure.

Responsibilities

• Assist in planning, executing, and monitoring projects.
• Coordinate meetings, workshops, and stakeholder communications.
• Handle procurement, budgeting, and invoice tracking.

Skills

Organisational skills

Communication skills

Proficiency in MS Office

Familiarity with project management tools

Ability to multitask

Tools

MS Project

Trello

Job description

Tasks

Executive Assistant (property management)

3-6months initial contract - Permanent

London ( hybrid - 3-4days a Week)

Key Responsibilities:

Assist in planning, executing, and monitoring projects across different domains. (Facilities, HR, Office etc.)

• Maintain documentation, schedules, and reports.
• Coordinate meetings, workshops, and stakeholder communications.

Stakeholder Engagement

• Liaise with internal teams, and external partners.
• Support the delivery of events.

Administrative Duties

• Update project trackers, and prepare presentations.
• Handle procurement, budgeting, and invoice tracking.

Reporting

• Ensure adherence to project governance and reporting standards.
• Track KPIs and contribute to reports.

Requirements

Key stakeholders: HR team, UK leadership, external vendors/partners

Experience: 1–3 years in a property management or as an executive assistant or coordination role.

Skills:

• Strong organisational and communication skills.
• Proficiency in MS Office and project management tools (e.g., MS Project, Trello).
• Ability to multitask and work under pressure.