Executive Assistant & Project Manager. Hybrid / Central London

Joyce Guiness Limited; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

An expanding startup is seeking an exceptional Executive Assistant and Project Manager to support an executive CEO. This remote role, with one day in Central London, requires strong organisational skills and the ability to manage complex priorities. The ideal candidate boasts a proven track record in similar roles, excellent communication skills, and digital competence. Familiarity with startup environments and the wellness sector is advantageous. The position involves project management, diary management, and internal communications.

Qualifications

• Proven track record as an Executive Assistant or Project Manager.
• Experience in startup or publishing environments is advantageous.
• Familiarity with the wellness sector and bookkeeping skills is a plus.

Responsibilities

• Manage complex scheduling, diary, emails, and calendar.
• Drive projects from conception to completion.
• Support team coordination and internal communications.

Skills

Exceptional organisational skills

Outstanding written and verbal communication

Ability to manage complex priorities

Highly digitally competent

Tools

Project management software

Communication tools

Job description

We’re seeking an exceptional Executive Assistant and Project Manager to join an expanding startup on a contract self employed basis, combining strategic project management with high‑level executive CEO support.

This role requires a candidate able to thrive in a fast‑paced environment, can work autonomously and establish robust processes, whilst supporting a growing team. This candidate will need exceptional organisational skills and the ability to manage complex and competing priorities.

The ideal candidate will have a proven EA and/or Project Manager track record and outstanding written and verbal communication skills. They must be highly digitally competent across a wide variety of platforms and tools.

Experience in publishing or startup environments would be advantageous, as would familiarity with the wellness sector and bookkeeping or financial administration skills.

Contract: Approx 40 hours per week

Location: Remote + 1 day / week Central London

Hours: Full‑time – occasional flexibility required

Duties include but are not limited to:

• Manage complex scheduling, diary, emails, calendar and travel
• Handle personal / business tasks with discretion and efficiency
• Act as the first point of contact for internal / external contacts
• Drive projects from conception to completion
• Ensure project deadlines are met
• Build and implement processes / systems
• Create quality internal / external documentation
• Track multiple workstreams
• Coordinate event organisation and logistics
• Support team coordination and internal communications
• Maintain filing systems and company documentation
• Monitor progress across projects and timelines