Executive Assistant/ Project Manager

JR United Kingdom; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in London is seeking an Executive Assistant/Project Manager to support the President with administrative tasks and project coordination. This role requires excellent communication skills, attention to detail, and the ability to manage multiple responsibilities effectively.

Qualifications

• 2-3 years experience supporting senior management.
• Experience supporting C-Level executives.

Responsibilities

• Provide full support for the President on various projects and tasks.
• Coordinate with departments to gather updates and feedback for the President.
• Manage the President’s calendar and organize meetings.

Skills

Communication

Negotiation

Tools

Microsoft Office

Job description

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Executive Assistant/ Project Manager, London

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Client:

Insignia Group of Companies

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

16.05.2025

Expiry Date:

30.06.2025

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Job Description:

Insignia Group of Companies is currently recruiting an Executive Assistant/ Project Manager to support the President of the Group on all administrative tasks. You will be responsible for gathering reports, coordinating meetings, and following up on key projects. You will play a crucial role in ensuring seamless communication between the President and all Heads of Departments. Attention to detail and organization are key for success in this role.

Key Responsibilities:

• Provide full support for the President on various projects and tasks as required.
• Act as the point of contact among executives, employees, clients, and external partners on behalf of the President.
• Coordinate with departments to gather updates and feedback for the President.
• Manage information flow accurately and timely.
• Compile reports for different departments regularly.
• Attend all meetings involving the Executive Board and take minutes.
• Proofread documents and proposals.
• Manage the President’s calendar and organize meetings.
• Format communications such as memos, emails, presentations, and reports.
• Attend board meetings, prepare agendas and materials.
• Distribute instructions to departments across offices.
• Manage multiple mailboxes to streamline communication.
• Organize onboarding sessions for new team members with department heads.

Professional Requirements:

• Experience supporting C-Level executives.
• Minimum 2-3 years supporting senior management.
• Experience in Financial Services is advantageous.
• Excellent oral and written communication skills.
• Paralegal background is preferred.
• Strong negotiation skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).