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Executive Assistant/ Project Manager

ZipRecruiter

London

On-site

GBP 40,000 - 55,000

Full time

30+ days ago

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Job summary

A leading company is seeking an Executive Assistant/Project Manager to support the President. This role involves managing communication, coordinating meetings, and ensuring project follow-ups. The ideal candidate will have experience supporting C-Level executives and excellent organizational skills.

Qualifications

  • Minimum of 2-3 years supporting senior management.
  • Experience supporting C-Level executives.

Responsibilities

  • Support the President on various projects and tasks.
  • Coordinate with departments to gather updates for the President.
  • Manage the President's calendar and coordinate meetings.

Skills

Communication
Negotiation

Tools

Microsoft Office
CRM systems

Job description

Job Description

Insignia Group of Companies is currently recruiting an Executive Assistant/ Project Manager to support the President of The Group on all administrative tasks. You will be responsible for gathering reports, coordinating meetings, and following up on key projects. You will play a crucial role in ensuring seamless communication between The President of the Group and all Heads of Departments. Attention to detail and organisation are key for succeeding within this role.

Key Responsibilities:
  1. Provide support for the President on various projects and tasks as required.
  2. Act as the point of contact among executives, employees, clients, and external partners on behalf of the President.
  3. Coordinate with departments to gather updates and feedback for the President.
  4. Manage information flow accurately and timely.
  5. Compile reports for different departments regularly.
  6. Attend all meetings involving the Executive Board and take minutes.
  7. Proofread documents and proposals.
  8. Manage the President's calendar and coordinate meetings.
  9. Format communication materials such as memos, emails, presentations, and reports.
  10. Facilitate attendance and preparation for board meetings.
  11. Distribute UBO's instructions across departments daily and weekly.
  12. Manage multiple mailboxes to streamline communication.
  13. Organize onboarding sessions for new team members.
  14. Support various projects within the organization.
Professional Requirements:
  • Experience supporting C-Level executives.
  • Minimum of 2-3 years supporting senior management.
  • Experience in Financial Services is advantageous.
  • Excellent oral and written communication skills.
  • Paralegal background is preferred.
  • Strong negotiation skills.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint).
  • Familiarity with CRM systems.
  • Fluent in English.
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