Executive Assistant & Project Manager

ZipRecruiter; City Of London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A motorsports company is seeking a dynamic individual to join as a PA/EA and Project Manager. The role involves supporting the Principal, managing sponsorships, and coordinating international travel. The ideal candidate will have extensive PA/EA experience, excellent organizational skills, and a knack for managing complex tasks in a vibrant environment. This position offers the potential for some hybrid working after initial onboarding.

Qualifications

• Proven track record as an experienced PA/EA.
• Skilled in managing complex international travel.
• Ability to work in a flexible, less-structured environment.

Responsibilities

• Provide PA/EA support to the Principal.
• Manage luxury brand project accounts.
• Coordinate complex international travel.
• Oversee production of presentations and videos.
• Manage personal admin for the Principal.

Skills

PA/EA experience

Project management

Complex international travel booking

Strong people skills

Positive attitude

Attention to detail

Confidentiality

Job description

Overview

A very exciting Motorsports company is looking for an agile, sparky, multi-talented candidate to join them as part PA/EA and part Project Management. Offices in South West London with some hybrid working once settled in.

Working with both individual and corporate clients on a global basis. The Principal is a legend in the industry, dynamic, very well connected, passionate about the industry and a positive, vibrant, considerate personality – instantly likeable.

Responsibilities

• PA/EA for the Principal
• Project Management for luxury brand accounts
• Managing new sponsorship & activation business

• Coordinate complex international travel (average 4 trips monthly), including flights, visas, transport, itineraries, accommodation, and meeting schedules.
• Diary management and meeting preparation
• Assist with coordinating diary/travel for clients/drivers where required
• Manage the Principal or remind him re. correspondence and follow-ups.
• Update and maintain PowerPoint presentations for drivers.
• Oversee production of presentations and videos relating to clients or other projects.
• Support the Principal on business initiatives, including sponsorship relationships, new business development, and client activations.
• Update company website.

• Work with the Head of Client Management on client and driver projects.

• Liaise with the Principal’s wife and family members regarding diary and personal matters.
• Coordinate family events, holidays, restaurants, gifts, and birthday reminders.
• Manage personal admin: insurance/claims, health appointments, expenses, and other ad-hoc requirements.

The ideal candidate will be:

• Experienced PA/EA with a proven track record, ideally combining executive support with project/business operations.
• Skilled in complex international travel booking to support and potentially manage a new start-up travel business
• Comfortable in a professional but flexible, less-structured environment. Interested in motorsport (advantage, not essential).
• Energetic, resourceful, a self-starter, and hard-working.
• Personable, with strong people skills, high EQ, and a positive, can-do attitude.
• Extremely organised with excellent attention to detail and common sense.
• Discreet and trustworthy, with the highest level of confidentiality.