Executive Assistant / Project Coordinator - 1:1 Global

Red Anchor Recruitment Limited; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A global consultancy firm in London is seeking an Executive Assistant / Project Coordinator to support at MD level. The ideal candidate will be proactive, organized, and possess excellent communication skills. Responsibilities include managing complex diaries, handling logistics for projects, and ensuring smooth operations across multiple client assignments. This position offers a hybrid working model, requiring three days in the office and two days of remote work.

Benefits

Excellent training and onboarding

Collaborative and social culture

Qualifications

• Proven ability to manage complex diary arrangements across global time zones.
• Experience in handling confidential information with discretion.
• Ability to drive workload independently and meet tight deadlines.

Responsibilities

• Ensure the smooth running of each project assignment.
• Juggle multiple client projects simultaneously.
• Manage logistics, travel, and accommodation for client projects.
• Maintain and update the CRM system with relevant information.

Skills

Excellent communication skills

Strong project management

High level of MS Office

Organizational skills

Proactive attitude

Tools

CRM systems

Job description

Executive Assistant / Project Coordinator 1:1

Global Consultancy based in the West End are looking for a new EA/ Project Coordinator to come on board to support at MD level.

• Based – West End Hybrid – 3 day in the office / 2 wfh
• Training – excellent training and onboarding.
• Collaborative culture and very social.

Duties and responsibilities:

• To ensure the smooth running of each project assignment from start to finish.
• You will be juggling and working on multiple client projects at any one time.
• Responsible for logistics for each client project
• Creation and formatting of high quality presentations, pitches, reports and documentation.
• Excellent communication skills and building strong lasting relationships.
• Able to handle and process highly confidential information.
• High level of MS Office – word, excel and powerpoint.
• Keeping the CRM system updated with all relevant information.
• Adhering to all legal and compliance procedures and best practices.
• Organising global travel and accommodation.
• Complex diary management and multiple global time-zones.
• Opening and closing all projects from start to finish.
• General support to the team as and when required and supporting each other.

The ideal candidate - outgoing, fun, likes being part of a team and particularly enjoys having a good relationship with their MD. Ideally someone with a lot of energy and enthusiasm.

Key skills – excellent communication skills, strong on project management, happy to drive their own workload, high initiative and able to forward plan and driving things through including keeping on top of MD to ensure deadlines etc. are met and flagging when reports needs to be created etc. and time held in diary.
Assertive / organised / resilient / experienced /reliable / focused / proactive and able to keep on top of work load in a fast paced environment.

Red Anchor Recruitment is an equal opportunities agency.