Executive Assistant - Private Client/Family Team

QED Legal LLP; City of Edinburgh; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading legal firm in Edinburgh is seeking an experienced Executive Assistant to join their Personal Team. The role involves managing diaries, handling client queries, and ensuring effective communication within the firm. Ideal candidates are organised, detail-oriented, and possess excellent communication skills. This opportunity offers excellent salary and benefits alongside career development.

Benefits

Excellent salary

Generous benefits

Career and professional development

Qualifications

• Proven experience in a similar Executive Assistant role.
• Highly organised with a keen eye for detail.
• Team player with a flexible attitude towards work.

Responsibilities

• Manage diary and appointments for lawyers.
• Handle new client queries and documentation.
• Proactively manage lawyer emails and communications.

Skills

Diary management

Proactive email management

Excellent communication skills

Organizational skills

Team player

Job description

Overview

This Legal500 private practice has a thriving Personal Team which covers Family and Private Client matters. The team have an immediate opportunity for an experienced and ambitious Executive Assistant to join them in the Edinburgh office. This is a very varied role, and no 2 days shall be the same.

Responsibilities

• Diary management – makes and amends appointments, arranges meeting rooms, tracks responses and organises refreshments if required.
• Responsible for taking new client queries (including relevant details of the background to the query).
• Anticipate requirements for meetings i.e. organise papers, produce itinerary, directions, backgrounds/profile information.
• Proactive e-mail management – ensures documentation copied to client folder (as required), flags important emails and ensure dealt with, checking lawyer inbox when out of office/in meetings and actions important/urgent emails where appropriate.
• Scan mail save to the document management system (‘DMS’) in the relevant folder, organise and prepare necessary responses for lawyers and paralegals.
• Prioritise and manage multiple projects and follow through on issues in a timely manner.
• Responsible for maintaining practice area organisation during times of holidays/absences for lawyers and paralegals – checking for important mail/voicemail/emails and responding if necessary or passing to another lawyer or paralegal.
• Responsible for ensuring all BigHand and non-BigHand work is complete within required timescales for lawyers and paralegals.
• Responsible for inputting data into case management system.
• Maintain intimate knowledge of current affairs in office and able to deal with clients and third parties on a day-to-day basis via e-mail, phone or in person, ensuring that accurate messages are communicated and dealt with professionally and proactively.

Qualifications / Requirements

• Proven experience in a similar Executive Assistant role.
• Highly organised with a keen eye for detail.
• Team player with a flexible attitude towards work.
• Excellent communication skills.

Benefits

• Excellent salary
• Generous benefits
• Career and professional development

How to apply

Please contact Deborah Collier at QED Legal on the details provided for more information.