Executive Assistant – Part-time

KHR - Recruitment Specialists; England; On-site; GBP 25,000 - 35,000; Part time

Job summary

Une entreprise de fabrication spécialisée recherche un Assistant Exécutif à temps partiel pour soutenir la direction. Le candidat idéal doit démontrer une solide expérience dans un rôle similaire, avec des compétences organisationnelles exceptionnelles et un souci du détail. Le poste implique la gestion d'agendas, la réservation de voyages, et le soutien à des projets variés, contribuant à une image professionnelle auprès des parties prenantes internes et externes.

Qualifications

• Capacité à travailler dans un environnement sous pression.
• Approche professionnelle et fiable.
• Maîtrise des systèmes ERP/MRP est avantageuse.

Responsibilities

• Gérer les réservations de voyage pour le MD et l'équipe de direction.
• Organiser et maintenir des calendriers complexes.
• Répondre aux e-mails du MD et gérer la logistique des réunions.

Skills

Organisation

Communication

Attention aux détails

Flexibilité

Multi-tâches

Education

Expérience précédente en tant que PA ou EA

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

Job description

KHR are partnering with a specialist manufacturing business based in Aylesford.

Due to ongoing growth and success, they are currently recruiting for an experienced Executive Assistant to join their team on a part time, permanent basis.

The Executive Assistant role will require assisting the Managing Director and senior leadership team with all aspects of administration, including travel bookings, diary management, meeting minutes and coordination and ad-hoc project management. To be considered for this role you will need to be a team player, have the ability to work within a small team, be numerate, have excellent attention to detail and be adaptable to helping colleagues as and when needed. The right candidate will support a professional image and approach to both internal and external stakeholders on behalf of the Managing Director and senior leadership team.

Responsibilities will include:
– Booking all travel for the MD and senior leadership team to agreed deadlines and budgets including the coordination of complex local and international travel arrangements, visas, flights, hotels, hire cars etc.
– Organising and maintaining complex calendars using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones and different channels (including face to face, zoom etc).
– Complete MDs and senior leadership teams expense claims.
– Maintaining and responding to MD’s emails.
– Managing the logistics of key meetings, including room reservations, catering requirements, and the production of meeting materials, including presentations.
– Handling all confidential correspondence and data to ensure a professional standard of response.
– Marketing literature input.
– Providing additional general admin support as and when required.
– Providing additional support to large projects.
– Maintain the company’s credit cards and expenses.
– Assist the finance department with annual company renewals and official documentation, including insurance renewal processes and reporting.
– Assist with maintaining and updating company documentation.

The ideal candidate will be able to demonstrate:

– Previous experience in a Senior PA or EA position
– Professional & reliable approach
– Well-organised & self-motivated with an excellent eye for detail
– Excellent use of Microsoft Office systems – Excel, Word, Outlook, PowerPoint.
– Use of ERP/MRP systems would be advantageous
– Professional customer service and communication skills
– Flexible, able to multi-task and think on their feet in a pressured environment
– Feel comfortable prioritising a heavy workload and work well under pressure
– Well presented in appearance

Hours for this role will be Monday to Friday, 9.30am-2.30pm (they can be flexible on these hours)

At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a “clean” copy in Word. Thank you.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR – Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market…

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Created on 12/07/2025 by TN United Kingdom