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Executive Assistant - Part-time

KHR - Recruitment Specialists

Aylesford

On-site

GBP 35,000 - 45,000

Part time

Today
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Job summary

A recruitment consultancy is seeking an experienced Executive Assistant in Aylesford. You will support the Managing Director with travel, diary management, and various administrative tasks. The ideal candidate has prior EA/PA experience and is proficient in Microsoft Office. This part-time role offers flexible hours from Monday to Friday.

Qualifications

  • Excellent attention to detail and adaptability.
  • Comfortable prioritising a heavy workload.
  • Well presented in appearance.

Responsibilities

  • Assist with travel arrangements including visas and flights.
  • Organize and maintain complex calendars.
  • Manage logistics of key meetings and correspondence.
  • Provide general admin support as needed.
  • Assist the finance department with documentation.

Skills

Previous experience in a Senior PA or EA position
Professional & reliable approach
Excellent use of Microsoft Office systems
Professional customer service and communication skills
Flexible and able to multi-task
Well organized and self-motivated

Tools

Microsoft Office
ERP/MRP systems
Job description
Executive Assistant Role

This position is no longer open for applications.

Salary: GBP35000 - GBP45000 per annum + FTE + Benefits

KHR are partnering with a specialist manufacturing business based in Aylesford. Due to ongoing growth and success, they are currently recruiting for an experienced Executive Assistant to join their team on a part time, permanent basis.

The Executive Assistant role will require assisting the Managing Director and senior leadership team with all aspects of administration, including travel bookings, diary management, meeting minutes and coordination and ad-hoc project management. To be considered for this role you will need to be a team player, have the ability to work within a small team, be numerate, have excellent attention to detail and be adaptable to helping colleagues as and when needed.

Responsibilities will include:

  • Booking all travel for the MD and senior leadership team to agreed deadlines and budgets including the coordination of complex local and international travel arrangements, visas, flights, hotels, hire cars etc.
  • Organising and maintaining complex calendars using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones and different channels (including face to face, zoom etc).
  • Complete MDs and senior leadership teams expense claims.
  • Maintaining and responding to MD’s emails.
  • Managing the logistics of key meetings, including room reservations, catering requirements, and the production of meeting materials, including presentations.
  • Handling all confidential correspondence and data to ensure a professional standard of response.
  • Marketing literature input.
  • Providing additional general admin support as and when required.
  • Providing additional support to large projects.
  • Maintain the company’s credit cards and expenses.
  • Assist the finance department with annual company renewals and official documentation, including insurance renewal processes and reporting.
  • Assist with maintaining and updating company documentation.

The ideal candidate will be able to demonstrate:

  • Previous experience in a Senior PA or EA position
  • Professional & reliable approach
  • Well-organised & self-motivated with an excellent eye for detail
  • Excellent use of Microsoft Office systems – Excel, Word, Outlook, PowerPoint.
  • Use of ERP/MRP systems would be advantageous
  • Professional customer service and communication skills
  • Flexible, able to multi-task and think on their feet in a pressured environment
  • Feel comfortable prioritising a heavy workload and work well under pressure
  • Well presented in appearance

Hours for this role will be Monday to Friday, 9.30am-2.30pm (they can be flexible on these hours)

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