Executive Assistant / PA

QBE Europe; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading insurance firm is looking for an Executive Assistant in London to support two Executive Directors. The role involves managing schedules, organising meetings, and handling confidential matters. Candidates should possess strong organisational and communication skills along with PA/EA experience in financial services. This is a fixed-term contract for 6 months covering maternity leave.

Benefits

30 days holiday plus option to buy 2 extra days

Flexible working options

10% employer pension contributions

Full private medical insurance

26 weeks leave at full pay

Remote work abroad for 20 days per year

Cycle-to-Work scheme

Qualifications

• Previous experience in a PA / EA / Secretarial role, ideally in an Insurance or Financial services setting.
• Good IT skills (Word/Excel/PowerPoint/Outlook).
• Strong interpersonal and communication skills (face-to-face, telephone, written).

Responsibilities

• Assist in organising and prioritising the workload of two Directors.
• Organise internal and external meetings and plan for successful outcomes.
• Manage and respond to approval requests, ensuring alignment with policies.

Skills

Diary management

Invoicing

Organisational skills

Communication skills

Attention to detail

Tools

Word

Excel

PowerPoint

Outlook

Job description

Primary Details

Time Type: Full time Worker Type: Employee

Executive Assistant / PA

Fenchurch Street, London
6-month fixed term contract

We have an exciting opportunity for an Executive Assistant to provide high level secretarial support to two of our Executive Directors. The role is fixed term for 6 months to cover maternity leave.

Your new role

• Assist in organising and prioritising the workload of two Directors, Jon and Anna, and their direct reports.
• Organise internal and external meetings, book venues, and plan for equipment and catering to ensure successful meeting outcomes.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organise travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritise, and annotate incoming information and communications, triaging, e‑directing or referring as appropriate.
• Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.

About you

• Previous experience in a PA / EA / Secretarial role, ideally in an Insurance or Financial services setting.
• Diary management and invoicing experience.
• Good IT skills (Word/Excel/PowerPoint/Outlook).
• Strong organisational and prioritisation skills.
• Strong interpersonal and communication skills (face‑to‑face, telephone, written).
• Accuracy, precision, and attention to detail.

Why QBE? At My Best

At QBE we create a workplace that rewards and inspires people to perform at their best. We offer wellbeing initiatives, flexible working, and a supportive culture that reflects our QBE DNA.

Benefits

• 30 days holiday a year with the option to buy up to 2 additional days.
• Flexible working – part‑time, job share, or compressed hours for all employees.
• Pension – automatically enrolled with 10% employer contributions.
• Private medical insurance – full coverage for you and your family.
• Family friendly policies – 26 weeks leave at full pay regardless of gender identity, sexual orientation, or parent type.
• Remote work abroad – up to 20 days per year from select locations.
• Sustainable investing – supporting our net‑zero goal and green business investment.
• Cycle‑to‑Work – bike and accessories up to £5,000.

Equal Employment Opportunity

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.