Executive Assistant/PA

Company Shop Group; Birdwell; On-site; GBP 40,000; Full time

Job summary

A leading food redistributor in the UK is looking for an Executive Assistant to support their Managing Director and Executive Team. This role requires exceptional organizational skills and the ability to manage complex tasks while maintaining confidentiality. You will be responsible for diary management, handling sensitive communications, and driving projects to completion. The position offers a salary of around £40k with various employee benefits including flexible working hours and onsite wellness programs.

Benefits

Salary circa £40k

Free membership to Company Shop

Annual Flu Injections

Onsite café with Free Tea & Coffee

Employee Assistance Programme

Contributory pension scheme

Qualifications

• Proven experience supporting C-suite or multiple Directors.
• Exceptional ability to multitask and prioritize.
• Strong judgement when dealing with sensitive matters.

Responsibilities

• Provide seamless executive support to MD and Directors.
• Manage complex diaries and competing priorities.
• Handle confidential communications and board packs.

Skills

Organizational skills

Confidentiality

Tech-savvy

Relationship building

Discretion

Tools

MS Office

Co-pilot/AI tools

Job description

Executive Assistant

About Us

Company Shop Group ( part of Biffa Waste) is the largest commercial redistributor of surplus food and household products in the UK, enabling some of the biggest retailers, manufacturers, food service and logistics providers to unlock value from surplus stock, which may have otherwise gone to waste.

The surplus we handle is redistributed through our Company Shop stores and our award-winning social enterprise Community Shop where we build stronger individuals and more confident communities.

Working with our partners, we deliver an incredible impact and we're proud to be a good business doing good.

We're on the hunt for a brilliantly organised, supremely discreet, and endlessly proactive Executive Assistant to join our team at Company Shop Group. This is not just a diary management job — it's a high-impact role at the very heart of our business. You'll be the linchpin between our MD, Executive Team, and the wider business, ensuring that everything runs smoothly behind the scenes.

If you're known for your unflappable professionalism, thrive in a fast-paced environment, and love being two steps ahead, you might just be the person we're looking for.

About The Role

As our Executive Assistant, you'll:

• Provide seamless executive support to our MD and other Directors, managing complex diaries and competing priorities with ease
• Act as a trusted brand ambassador, professionally representing the MD and Company Shop Group both internally and externally
• Handle confidential communications, board packs, and high-level reports with discretion and accuracy
• Own and drive key tasks and projects, often before being asked — you're already on it!
• Coordinate travel, meetings, events, and ensure everyone is in the right place, at the right time, with the right information
• Support and energise our leadership team by keeping everything ticking over behind the scenes
  
  

Requirements

What You'll Bring

• Proven experience supporting C-suite or multiple Directors in a complex, fast-paced environment
• Exceptional organisational skills, with the ability to multitask, pre-empt, and prioritise like a pro
• Confidentiality and professionalism are second nature to you
• You're highly tech-savvy, with advanced MS Office (and ideally Co-pilot/AI tools) skills
• Strong judgement and the ability to act with discretion when dealing with sensitive matters
• A natural relationship builder who can liaise with internal and external stakeholders at all levels
• Confident taking minutes, preparing board-level documentation, and driving actions to completion
  
  

Benefits

What's in it for you:

• Salary-Circa £40k
• Excellent core working hours: 9:30am-4:30pm, with flexible options available
• Free membership to Company Shop for you and 10 x nominees
• Annual Flu Injections, high street & leisure vouchers, and on-site Parking
• Onsite café, Free Tea & Coffee, and Free Fruit Friday
• Employee Assistance Programme - Grocery Aid
• Eligible for Costco membership, Cycle 2 Work, and UK Fuel card discounts
• Contributory pension scheme with a comprehensive benefits package including life cover and wellbeing support
  
  

Why Join Us?

At Company Shop Group, we're proud to make a difference — not just to our members, but to the planet. We champion sustainability and community, and we believe in hiring people who care deeply about doing the right thing.

As Executive Assistant to our MD, you'll play a central role in shaping our future. You'll be part of a collaborative, fun, and forward-thinking team that values integrity, pace, and purpose.

This is your opportunity to step into a trusted, high-profile role where your skills will be truly valued.