Executive Assistant & Operations Coordinator

KINGSGATE RECRUITMENT; London; On-site; GBP 45,000; Full time

Job summary

A leading commodity trading tech supplier seeks a dynamic Executive Assistant & Operations Coordinator in London. The role includes providing executive support, managing office operations, coordinating events, and supporting marketing initiatives, suitable for a proactive individual with 5+ years of experience.

Qualifications

• 5+ years in executive support or operations management.
• Experience supporting senior leaders and anticipating needs.
• Tech-savvy with MS Office 365 and CRM tools.

Responsibilities

• Provide executive support to the COO and manage office operations.
• Plan and execute internal and external events.
• Assist with key projects to improve operational efficiency.

Skills

Organisational Skills

Communication Skills

Event Coordination

Interpersonal Skills

Tools

MS Office 365

Google Workspace

CRM Tools

WordPress

Adobe Creative Suite

Project Management Tools

Job description

Social network you want to login/join with:

Executive Assistant & Operations Coordinator, London

col-narrow-left

Client:

KINGSGATE RECRUITMENT

Location:

London, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Reference:

8c53286dc56d

Job Views:

3

Posted:

02.06.2025

Expiry Date:

17.07.2025

col-wide

Job Description:

Overview

Salary £45,000

Our client is a leading commodity trading tech supplier working with some of the world’s leading trading organisations. They are looking for a dynamic and detail-oriented Executive Assistant & Operations Coordinator to support the COO and senior leadership team in driving operational excellence across the business. This is a multifaceted role combining executive support, office and team coordination, event management, and marketing support. The successful candidate will be proactive, organised, and confident working in a fast-paced environment with international reach.

The Role

Executive Support & Office Management

• Provide comprehensive executive support to the COO.
• Manage day-to-day office operations including procurement, IT liaison, and onboarding of new staff.
• Ensure efficient internal communications and maintain a high level of discretion and professionalism.

International Team & Compliance

• Liaise with overseas teams to check and track paperwork and ensure all documentation meets internal standards and deadlines.
• Support the COO in maintaining oversight of international operations, flagging risks, and coordinating deliverables.

Event & Marketing Coordination

• Plan and deliver internal and external events, including logistics, budget tracking, vendor management, and communications.
• Collaborate on marketing initiatives, assist with content creation, and maintain brand consistency across platforms.
• Manage and update the company website (WordPress) and schedule content across social media platforms (Hootsuite, Later).

Project & Process Support

• Assist the COO with key projects and cross-departmental initiatives to improve operational efficiency.
• Support budgeting and expense tracking, ensuring timely reporting and accurate records.
• Help document and refine operational processes and systems.

The Person

• 5+ years of experience in executive support and office or operations management roles.
• Experience supporting senior leaders, with the ability to anticipate needs and act independently.
• Strong organisational skills with excellent attention to detail and ability to manage competing priorities.
• Event coordination experience (corporate, internal, or client-facing).
• Comfortable reviewing and processing documentation, with awareness of cross-border business practices.
• Tech-savvy: proficient in MS Office 365, Google Workspace, CRM tools (HubSpot), WordPress, and Adobe Creative Suite.
• Strong communication and interpersonal skills.
• Previous experience working with or coordinating remote/international teams.
• Experience in a start-up or fast-growth company environment.
• Familiarity with project management tools (. Trello, Asana).