Executive Assistant & Operations Coordinator

KINGSGATE RECRUITMENT; London; On-site; GBP 45,000; Full time

Job summary

A leading commodity trading tech supplier is seeking an experienced Executive Assistant & Operations Coordinator in London. This multifaceted role involves supporting the COO and senior leadership team, managing office operations, and coordinating events. The ideal candidate has over 5 years of experience, strong organizational skills, and is proficient with MS Office, Google Workspace, and CRM tools. Competitive salary of £45,000 offered.

Qualifications

• 5+ years of experience in executive support and office or operations management.
• Experience in supporting senior leaders with proactive support.
• Strong attention to detail and ability to manage competing priorities.

Responsibilities

• Provide comprehensive executive support to the COO.
• Manage office operations, including procurement and IT liaison.
• Plan and deliver events, managing logistics and vendor relations.

Skills

Executive support

Office management

Event coordination

Organizational skills

Communication skills

Tech-savvy

Tools

MS Office 365

Google Workspace

CRM tools (HubSpot)

WordPress

Adobe Creative Suite

Project management tools (Trello, Asana)

Job description

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Executive Assistant & Operations Coordinator, London

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Client:

KINGSGATE RECRUITMENT

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

8c53286dc56d

Job Views:

16

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Overview

Salary £45,000

Our client is a leading commodity trading tech supplier working with some of the world’s leading trading organisations. They are looking for a dynamic and detail-oriented Executive Assistant & Operations Coordinator to support the COO and senior leadership team in driving operational excellence across the business. This is a multifaceted role combining executive support, office and team coordination, event management, and marketing support. The successful candidate will be proactive, organised, and confident working in a fast-paced environment with international reach.

The Role

Executive Support & Office Management

• Provide comprehensive executive support to the COO.
• Manage day-to-day office operations including procurement, IT liaison, and onboarding of new staff.
• Ensure efficient internal communications and maintain a high level of discretion and professionalism.

International Team & Compliance

• Liaise with overseas teams to check and track paperwork and ensure all documentation meets internal standards and deadlines.
• Support the COO in maintaining oversight of international operations, flagging risks, and coordinating deliverables.

Event & Marketing Coordination

• Plan and deliver internal and external events, including logistics, budget tracking, vendor management, and communications.
• Collaborate on marketing initiatives, assist with content creation, and maintain brand consistency across platforms.
• Manage and update the company website (WordPress) and schedule content across social media platforms (Hootsuite, Later).

Project & Process Support

• Assist the COO with key projects and cross-departmental initiatives to improve operational efficiency.
• Support budgeting and expense tracking, ensuring timely reporting and accurate records.
• Help document and refine operational processes and systems.

The Person

• 5+ years of experience in executive support and office or operations management roles.
• Experience supporting senior leaders, with the ability to anticipate needs and act independently.
• Strong organisational skills with excellent attention to detail and ability to manage competing priorities.
• Event coordination experience (corporate, internal, or client-facing).
• Comfortable reviewing and processing documentation, with awareness of cross-border business practices.
• Tech-savvy: proficient in MS Office 365, Google Workspace, CRM tools (HubSpot), WordPress, and Adobe Creative Suite.
• Strong communication and interpersonal skills.
• Previous experience working with or coordinating remote/international teams.
• Experience in a start-up or fast-growth company environment.
• Familiarity with project management tools (. Trello, Asana).