Executive Assistant / Office Manager - Private Equity

Role: Executive Assistant / Office Manager

Location: London, St. James's Square

Remote Working/Hybrid: Negotiable

Start Date: ASAP

About Us:

Eharo is a Private Equity Investment firm based in London, dedicated to investments in technologies and financial services. Please only apply if you have at least 7 years of working experience as an Executive Assistant / Office Manager / PA.

Requirements

Essential Experience:

1. Minimum of 7 years' experience as an Executive Assistant or Office Manager or Personal Assistant in a fast-paced corporate, investment, or professional services environment in a dynamic growing firm.
2. Exceptional command of professional English, both written and verbal, with the ability to communicate confidently with C-level executives, clients, and international partners.
3. Proven track record of supporting senior leadership with calendar management, travel coordination, high-volume correspondence, and confidential matters.
4. Experience in managing high-pressure situations and shifting priorities with professionalism, speed, and accuracy.
5. Demonstrated ability to act as a liaison with recruiters and headhunters, managing interviews, conducting screening interviews, candidate pipelines, and executive communications.
6. In this role, you will also be actively involved with the Recruitment and Headhunting department. Prior experience in recruitment and headhunting is preferred.
7. Strong attention to detail, organizational discipline, and a proactive, solutions-driven mindset.
8. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), familiarity with virtual meeting platforms (Zoom, Microsoft Teams etc.), and other productivity tools.
9. Understanding of the talent landscape within the financial services industry, including compensation structures, career progression, and key market players (preferred).
10. Experience in developing and implementing office strategies that align with the goals.
11. Ability to manage and prioritize multiple mandates while working under tight deadlines in a fast-paced environment.
12. Expertise in employee relations, organizational development, and compliance.
13. Strategic thinker with a proactive approach to office management, culture building, and development.

Preferred Experience:

1. Prior experience supporting a C Level and senior executive in a dynamic, growing firm.
2. Familiarity with recruitment pipelines, conducting screening interviews, interview scheduling, and candidate communications.

Core Responsibilities:

As an Executive Assistant / Office Manager, you will work directly with the senior leadership team to ensure the smooth running of the office and executive support functions. Your key responsibilities will include:

1. Acting as the primary point of contact among C-Level executives including recruiters and partners.
2. Managing calendars, scheduling meetings, and coordinating travel arrangements for senior executives.
3. Supporting internal recruitment efforts through email communications, candidate tracking, and coordination with external recruiters.
4. Ensuring smooth day-to-day office operations, including vendor and facilities management.
5. Drafting, editing, and proofreading internal and external correspondence in high-quality business English.
6. Handling sensitive materials with discretion and professionalism.
7. Supporting key business initiatives through research, documentation, and reporting.

This is a core role in the business and a unique opportunity to grow into a strategic support function within a high-growth investment firm.

Benefits:

1. Performance-based annual bonuses on top of the base salary.
2. Opportunity for fast career growth within the firm.
3. Exposure to high-level strategic operations and investor communications.
4. Hybrid work environment and flexible arrangements.
5. Supportive and professional workplace culture.