Executive Assistant/Office Manager - Hedgefund

JR United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dynamic individual for a dual role as an Executive Assistant and Office Manager. This hands-on position is perfect for someone who thrives in a busy environment and is eager to support a dedicated investment team while managing day-to-day office operations. The role involves coordinating travel, organizing meetings, and ensuring a seamless office experience for a small team. This is a maternity cover position for one year, offering an exciting opportunity to take the next step in your career within a collaborative and high-energy atmosphere.

Qualifications

• Experience in office management or team assistance in financial services.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Support investment team with travel arrangements and diary management.
• Organize office operations and ensure compliance with health & safety standards.
• Assist with onboarding and resolve IT issues.

Skills

Microsoft Office Suite

Office Management

Team Assistance

Communication Skills

Multi-tasking

Job description

Job Description:

Boutique Hedgefund has a great opportunity for someone who enjoys the dual functionality of EA and Office management. This is a hands-on role based in beautiful offices in the W-end.

In a high energy and collaborative environment, we are looking for someone to support an investment team and manage the office day-to-day (small office circa 35 staff). This role is a maternity cover for 1 year (FTC).

This position is ideal for someone who enjoys being busy and is seeking the next step in their career. The role involves supporting a Principal and the wider team, as well as managing office operations in a managed building.

• Support a team with travel arrangements and diary management across different time zones.
• Handle last-minute travel changes and adjustments promptly and efficiently.
• Assist with organizing company events, meetings, and catering arrangements.
• Process expenses in a timely manner.
• Collate office expenses monthly.
• Assist with new starter onboarding.
• Help resolve IT issues and liaise with our IT service provider.
• Organize day-to-day office operations and liaise with service providers.
• Ensure the office complies with regulations and health & safety standards.
• Work closely with the administration team to ensure seamless office operations.
• Cover reception duties as required.
• Maintain office supplies and ensure the office is tidy and presentable.
• Schedule and coordinate meeting rooms and events.
• Assist with ad-hoc tasks as needed.

Skills & Experience:

Qualifications and Experience:

• Previous experience as an office manager, team assistant, receptionist, or in a similar support role within asset management or financial services is desirable.
• Proficient in Microsoft Office suite.
• Experience managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, with the ability to multi-task and follow up effectively.
• Strong written and verbal communication skills.