Executive Assistant / Office Manager

NFP People; Nottingham; Remote; GBP 27,000 - 28,000; Full time

Job summary

A charity organization is looking for an Executive Assistant / Office Manager to oversee office administration and provide support to the CEO. The role requires excellent organisational skills, confidence in finance processes, and the ability to handle sensitive information. The position is remote with occasional office visits in Nottingham, and it offers a salary between £27,000 and £28,000.

Qualifications

• Confident in handling finance processes and HR records.
• Excellent organisational skills and attention to detail.
• Ability to balance multiple priorities and work independently.

Responsibilities

• Manage office administration including finance and HR compliance.
• Support recruitment and onboarding processes.
• Provide PA support to the CEO.

Skills

Handling finance processes

Organisational skills

Effective communication

Independent work

Confidentiality and professionalism

Office management experience

Job description

Executive Assistant / Office Manager

Location

Remote (with frequent visits to the Nottingham Office)

Salary

£27,000 - £28,000

Hours

Full Time (Part-time & Condensed hours considered)

Contract Type

Contract (Rolling, ongoing contract)

Role Responsibilities

• Manage day-to-day office administration including finance, HR, and premises compliance.
• Process invoices, payroll submissions, HMRC payments, pensions, and petty cash.
• Support recruitment and onboarding processes, including contracts, DBS checks, induction, and maintaining accurate HR records.
• Provide PA support to the CEO with diary management, email coordination, correspondence, and meeting support.
• Oversee premises safety checks, liaise with contractors, and maintain compliance logs.
• Manage systems such as shared folders, staff benefits schemes, and digital/physical record keeping.

About You

You will be someone who:

• Confident in handling finance processes, HR records, and administrative systems.
• Has excellent organisational skills and attention to detail.
• Communicates effectively with colleagues, trustees, and external partners.
• Can work independently, balancing multiple priorities.
• Demonstrates a high level of confidentiality, discretion, empathy and professionalism in handling sensitive information.
• Has prior experience in office management, PA/EA roles, or charity administration (desirable).

About the Organisation

A respected charity, renowned for its work supporting individuals at risk of exploitation, this small yet ambitious organisation has been at the forefront of delivering vital services and advocating for vulnerable communities for over 30 years.

Striving to end stigma and discrimination through education, advocacy, and multi-agency working. Their services include outreach and drop-in provision, tailored support for those facing challenging circumstances, and improved access to healthcare, harm reduction, and specialist services.

Other roles you may have experience of could include Office Administrator, Senior Office Administrator, Office Supervisor, Administration, Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Lead Reception Administrator, Head Receptionist, Office Manager etc.