Executive Assistant / Office Manager

Biscuit Recruitment; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading global investment firm in the UK is seeking a proactive EA/Office Manager for a one-year FTC covering maternity leave. The ideal candidate will have extensive experience in managing travel, strong organizational skills, and the ability to juggle multiple tasks effectively. Exceptional communication skills are essential as the role involves interacting with various stakeholders and managing office operations.

Qualifications

• Experience working as an EA/Office Manager is required.
• Must demonstrate ability to manage extensive travel planning.
• Strong interpersonal skills necessary for client interactions.

Responsibilities

• Manage travel arrangements including last-minute changes.
• Coordinate scheduling for two team members.
• Organize team events and networking opportunities.
• Meet and greet visitors to the office.
• Handle general office management tasks.

Skills

Communication skills

Organizational skills

Attention to detail

Initiative

Proactive approach

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Our client a global technology-focused investment firm, is looking for a brilliant EA/Office Manager to join the team on a one-year FTC covering maternity. We are looking for a superstar EA who possesses confidence, agility and can act as a strategic thinker and forward plan. You will need to have first class communication skills and will be able to input ideas. As the go-to person you will enjoy being the lynchpin of the office and will be able to juggle multiple tasks at once.

Responsibilities include but are not limited to:

• Management of extensive travel often with last minute changes – organisation of any travel requirements including flights, hotels and tickets
• Diary management – scheduling management for two team members as well as coordinating with peers to schedule from other offices
• Event Management – organisation of any team socials, internal dinners, drinks or networking
• Meeting and greeting visitors
• Meeting planning and/or scheduling, often with overseas clients and contacts at all levels
• Expense reporting
• Assisting with general office management – ordering supplies, opening and distribution of post, stationery ordering and managing any vendors who service the office (cleaners, energy, network, etc.)
• Be the main point of contact on a day to day basis for all admin/office queries

What we are looking for:

• Similar experience working as an EA/Office Manager
• Experience with planning heavy travel
• Calm, upbeat and unflappable
• Ability to demonstrate initiative, flexible and proactive approach
• Ability to plan, prioritise and organise
• Exceptional communication skills, both written and verbal
• Exceptional attention to detail and organisational skills
• Exceptional follow through
• Ability to work independently
• Adhere to discretion sincerely
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint