Executive Assistant & Office Manager

Workshop Recruitment; Chichester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency in Chichester seeks a proactive Executive Assistant to support the CEO and Board of Trustees. You will manage diary scheduling, coordinate meetings, and oversee office operations. Ideal candidates will have excellent communication skills, attention to detail, and experience in governance tasks. This role operates Monday to Friday, offering a supportive work environment.

Qualifications

• Experience providing high-level PA support to executives.
• Skilled in coordinating meetings and managing confidential correspondence.
• Proficient in office management and project coordination.

Responsibilities

• Provide high-level PA support to the CEO, including diary management.
• Coordinate Board and Trustee meetings and prepare governance documentation.
• Oversee daily office operations and manage incoming communications.
• Lead internal events and support strategic projects as required.

Skills

Knowledge and use of SharePoint

Excellent communication skills

Attention to detail

Leadership in service improvements

Tools

SharePoint

Job description

Job Description

We are seeking a dynamic, highly organised, and proactive Executive Assistant to provide vital support to a Chief Executive and Board of Trustees. This is a pivotal role at the heart of the organisation, combining executive support, governance coordination, office management, and project leadership.

You’ll be the go-to person for ensuring smooth operations, effective communication, and strategic alignment across the leadership and governance functions. If you thrive in a fast-paced, purpose-driven environment and love making things happen behind the scenes, we want to hear from you.

Duties and responsibilities…

Executive and Governance Support

• Provide high-level PA support to the CEO, including diary management, meeting coordination, and confidential correspondence.
• Coordinate Board and Trustee meetings, prepare agendas and papers, take minutes, and manage governance documentation.
• Support Trustee onboarding and digital access and provide training where needed.

Office & Operations Management

• Oversee the day-to-day running of the central office, including facilities, supplies, and contractor liaison.
• Manage incoming communications, phone lines, and general administrative support.
• Maintain the complaints and compliments register and support reporting to the Board.

Project and Event Coordination

• Lead on internal events such as the AGM and staff away days.
• Support sustainability and Net Zero initiatives, and other strategic projects as directed by the CEO.
• Develop systems for tracking organisational performance and accountability.

Skills and Experience

• Knowledge and use of SharePoint and strong IT skills
• Excellent communication skills with the ability to support people at all level in a business and the customers
• Have a very accurate attention to details
• Lead changes and improvement to services a procedures

Working Hours

• 9am – 5pm Monday to Thursday
• 9am – 4.30pm Friday

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