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Executive Assistant/Office Manager

UBT

Carnforth

On-site

GBP 40,000 - 50,000

Full time

30+ days ago

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Job summary

An established industry player is looking for a skilled Executive Assistant/Office Manager to support senior executives and ensure smooth office operations. This dynamic role involves providing high-level executive support, managing HR compliance, and overseeing facilities management. The ideal candidate will have proven experience in executive coordination, exceptional organisational skills, and proficiency in Microsoft Office 365. Join a premium global company that values professionalism and offers a supportive environment, along with attractive benefits including a competitive salary, pension contributions, and a range of employee perks. If you're proactive and passionate about making a difference, this opportunity is perfect for you.

Benefits

Up to 10% matched pension contributions

25 days holiday plus statutory

Ability to purchase 5 days additional holiday

Company bonus scheme based on profit share

Free parking and access to electric charging facilities

Staff discount on all product range

Free staff snacks and fruit

Outdoor BBQ area for summer BBQs

Regular lunches provided

Qualifications

Proven experience in executive-level coordination for multiple directors.
Exceptional time management and organisational skills required.

Responsibilities

Provide high-level support to the Executive Management Team.
Oversee HR compliance and manage office operations.

Skills

Executive-level coordination

Time management

Organisational skills

Communication skills

Multitasking

Discretion

Tools

Microsoft Office 365

Are you a skilled organiser with a passion for supporting senior executives while ensuring smooth office operations? Our client, a premium, global wood flooring company is seeking a dedicated and professional Executive Assistant/Office Manager to join their team in Carnforth. This is a fantastic opportunity offering a dynamic role with a well-respected business operating across the UK, Australia, and North America.

The Role

This pivotal position will support the Executive Management Team, oversee HR compliance, and manage facilities to ensure smooth operations across the business.

Key Responsibilities

Executive Support

Provide high-level support to the Executive Management Team, handling sensitive and strategic tasks with discretion.
Manage diaries, travel arrangements, and meeting agendas for senior executives.
Prepare and submit reports, take meeting notes, and monitor post-meeting actions.

HR Administration and Compliance

Coordinate UK recruitment, onboarding, and offboarding processes.
Maintain employee records, job descriptions, and organisational charts.
Ensure HR and H&S compliance, updating policies in line with UK legislation.
Collaborate with line managers to coordinate training plans and maintain the training matrix.

Facilities Management

Oversee day-to-day operations of the Carnforth office.
Manage leases, office refurbishments, and the company car fleet.
Ensure compliance with H&S standards across offices and showrooms.

External Relationship Management

Coordinate with HR consultants, recruitment partners, and H&S consultants.

Line Management

Directly manage the office receptionist, delegating facilities tasks as required.

Requirements

What We're Looking For

Proven experience in executive-level coordination, ideally for multiple directors.
Exceptional time management and organisational skills.
Strong communication and multitasking abilities.
Proficiency in Microsoft Office 365 and related applications.
A proactive, "can-do" attitude and ability to meet deadlines.
Discretion and professionalism in handling confidential information.

Benefits