Executive Support & Office Coordinator

pelion

Glasgow

On-site

GBP 28,000 - 30,000

Full time

14 days+

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Benefits offered by this job

Flexible working hours

25 days holiday plus 8 bank holidays

Health and dental plans

7% employer pension contribution

Job summary

Pelion is seeking an Executive Assistant & Office Coordinator based in Glasgow to support daily operations. The ideal candidate will manage diaries, coordinate meetings, and maintain an organized office environment.

The role requires strong organizational skills and the ability to handle multiple priorities effectively. This position offers a salary between £28,000 and £30,000 per annum, along with a flexible hybrid working model and comprehensive benefits.

Qualifications

Previous experience in an administrative, office support, or coordination role is preferred.
Strong organizational skills with the ability to manage competing priorities.
High attention to detail with a structured and reliable approach to work.

Responsibilities

Manage diaries and calendars for leadership and schedule meetings.
Coordinate internal and external meetings and support travel arrangements.
Take ownership of the day-to-day running of the office and manage supplies.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Proactive mindset

Tools

Microsoft Office

Job description

Executive Assistant & Office Coordinator

About the job

We’re looking for a proactive and highly organised Executive Assistant & Office Coordinator to support Pelion’s day-to-day operations. This role sits at the heart of the business, helping ensure everything runs smoothly while supporting our leadership team and maintaining a well‑organised, welcoming office environment.

You’ll provide administrative support including diary and calendar management, meeting coordination, and general day‑to‑day organisation. Alongside this, you’ll take ownership of the office — ensuring it is well‑stocked, tidy, and set up to support the needs of the team.

You’ll work closely with colleagues across the business, helping coordinate activities, manage small operational tasks, and keep things running efficiently. You’ll be someone who is reliable, detail‑oriented, and enjoys taking ownership of tasks and seeing them through.

This is a great opportunity for someone who enjoys variety in their role and wants to play an important part in how the business operates day‑to‑day.

What you will be doing

Executive and Administrative Support

Manage diaries and calendars for leadership, scheduling meetings and prioritising time effectively
Coordinate internal and external meetings, including room bookings and logistics
Support with travel arrangements and itineraries where required
Assist with general administrative tasks and day‑to‑day organisation

Meeting coordination & support

Ensure meeting rooms are set up and ready (in-person and virtual)
Prepare materials and support smooth running of meetings
Welcome visitors and ensure a professional and friendly experience
Help coordinate company meetings, team sessions, and occasional events

Office & facilities management

Take ownership of the day‑to‑day running of the office
Ensure the office is tidy, organised, and running smoothly
Manage office supplies, stock levels, and ordering
Act as the first point of contact for office-related issues

Supplier & services coordination

Liaise with office suppliers (cleaning, maintenance, deliveries, etc.)
Coordinate any repairs or maintenance needs
Ensure services are delivered reliably and to a professional standard

Workplace experience

Help create a welcoming and positive office environment
Support team needs within the office on a day‑to‑day basis
Assist with small initiatives that improve the workplace experience

Operational support

Help improve simple processes where possible
Maintain basic documentation for office procedures

What we’re looking for

Previous experience in an administrative, office support, or coordination role in a professional environment
Strong organisational skills with the ability to manage competing priorities and stay on top of multiple tasks
High attention to detail with a structured and reliable approach to work
Confident managing calendars, scheduling meetings, and coordinating logistics
Strong communication skills with the ability to work effectively across different teams
A proactive mindset with the confidence to take ownership and solve problems independently
Comfortable working in a fast‑paced, office‑based environment where priorities can change
Solid experience using Microsoft Office, particularly Outlook for diary management and Excel for basic tracking

Nice to have

Experience supporting senior stakeholders or leadership
Experience managing office operations, suppliers, or facilities
Experience coordinating meetings, events, or internal activities
Interest in developing within operations, workplace experience, or office management

Why Pelion?

Pelion: IoT Connectivity Made Effortless.

Pelion provides the World’s best connectivity for the World’s biggest names, and the most innovative and inspiring IoT devices. We can only do this by working with the most innovative and inspiring people.

Join Pelion and become part of a deeply connected and collaborative community, where mutual support and collective growth drive us all forward. Embrace change with us as we lead the evolution of IoT, fostering clarity, trust, and accountability in our mission to create a well‑connected world for everyone.

So, if you’re ready to thrive in an incredible team and lead in one of the fastest growing technology sectors, then we want you on our team!

Pelion is an IoT connectivity MVNO that provides simple, secure connectivity for IoT devices. With a track record spanning back over 20 years, Pelion has been at the forefront of shaping IoT connectivity as an innovator delivering marketing leading solutions focused on our customer’s success.

Benefits