Executive Assistant [O5182], SEARCHLIGHT

Guardian Jobs; London; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support their London Creative Director. This role involves managing a busy calendar, organizing travel, and providing essential administrative support to ensure the smooth operation of the creative team. The ideal candidate will have experience in diary management and a proactive attitude, ready to tackle various tasks as they arise. Join a dynamic environment where your contributions will directly impact the success of exciting projects across features, TV, and documentaries. If you're looking for a role that offers variety and the chance to work in a creative setting, this opportunity is perfect for you.

Qualifications

• Industry experience in an administrative role, particularly diary management.
• Willingness to work late nights and weekends as needed.

Responsibilities

• Manage the Creative Director’s calendar and travel arrangements.
• Provide administrative support and handle invoices.

Skills

Diary Management

Administrative Support

Travel Arrangements

Invoice Handling

Job description

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The Company

Our client is a highly-regarded independent production company currently producing a diverse slate across features, TV series, documentaries, and animation.

The Role

As an Executive Assistant, you will manage all aspects of the London Creative Director’s busy calendar, providing key administrative support and assisting the wider team where appropriate.

Key responsibilities:

• Organise travel arrangements
• Provide administrative support to the London-based Creative Director, including organising meetings
• Handle invoices and filing expenses, ensuring timely payments and liaising with the company’s accountant
• Help coordinate the company’s presence at various festivals
• Assist with additional ad hoc responsibilities as set out by senior management

The Person

To be successful, you will have industry experience working in an administrative capacity, particularly related to diary management.

A willingness to work occasional late nights and weekends in accordance with the company’s activities.

Next Step

If your skills & experience fit the above requirements and you would like to discuss this role, please apply online attaching your CV in WORD format.

What To Expect

• Searchlight only advertises active roles
• Your details will be sent directly to the Consultant handling this role
• We aim to respond to candidates within 14 days

If this role isn’t quite right but you would like us to keep your CV on file, please send it to [e-mail].

Searchlight promotes equal opportunities for all. We welcome applications regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion, and/or belief.

To learn more, see: www.searchlight.global.

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Advertising Services