Executive Assistant - Membership Organisation

Office Angels; London; Hybrid; GBP 30,000 - 33,000; Full time

Job summary

A leading medical membership organization is seeking a detail-oriented Executive Assistant to support senior leaders. In this role, you'll manage administrative tasks, schedule meetings, and take minutes for board meetings. This opportunity offers a dynamic working environment with flexible hybrid working arrangements.

Benefits

16% employer pension contribution

25 days annual leave + additional college closure days

Flexible hybrid working

Supportive and inclusive working environment

Qualifications

• Proven experience taking minutes at board or senior-level meetings.
• Prior experience in a charity or membership organisation is beneficial.

Responsibilities

• Providing high-level executive assistance to CEO and board.
• Managing diaries and scheduling meetings.
• Taking detailed minutes for monthly meetings.

Skills

Excellent written and verbal communication skills

Proactive mindset

Ability to work independently

Comfortable with medical terminology

Team player

Job description

Executive Assistant - Medical Membership Organisation!

• Location: Holborn, London
  Contract: Permanent Full Time
  Salary: 30,000 - 33,000
  Hybrid: 2-3 days in office per week

Are you a highly organised and proactive individual with a talent for supporting senior leaders and managing key administrative functions? Our client, a well-established membership organisation in the medical field, is looking for a confident and detail-oriented Executive Assistant to join their small, friendly, dynamic team in Central London!

About the Role

In this vital support role, you'll be responsible for:

• Providing high-level executive assistance to the CEO and board of trustees
• Managing diaries, scheduling meetings, and handling correspondence
• Taking detailed and accurate minutes for monthly meetings (typically 4-5 hours), and following up on action items
• Supporting the management of elections and voting processes
• Helping coordinate small internal projects and overseeing day-to-day office operations
• Acting as the 'eyes and ears' of the directors - the go-to person for all things admin, no task too big or too small

What We're Looking For

• Proven experience taking minutes at board or senior-level meetings
• Excellent written and verbal communication skills
• A proactive, solutions-focused mindset and ability to work independently
• Comfortable working with and learning medical terminology (support provided)
• A collaborative team player with a professional, discreet manner and can-do attitude
• Prior experience in a charity or membership organisation is beneficial

What You'll Get

• Competitive salary + 16% employer pension contribution
• 25 days annual leave + additional college closure days over Christmas
• Flexible hybrid working - typically 2-3 days in the office per week
• Supportive and inclusive working environment where your voice matters

This is a fantastic opportunity to contribute to an organisation with a meaningful mission in the medical field. If you enjoy being the organisational backbone of a leadership team, are confident taking detailed minutes, and love being at the centre of a busy, purposeful organisation, we'd love to hear from you.

Apply now by submitting your CV!

This role is being advertised by the Office Angels Central London Team

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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