Executive Assistant - Maternity Cover Contract

Zero Surplus; Harlow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading design business in Harlow is seeking an Executive Assistant for a 12-month maternity cover contract. The role involves managing the executive team's diary, scheduling meetings, and planning travel. Ideal candidates will have solid administrative experience and excellent organisational skills. This position offers great exposure within an international environment.

Qualifications

• Ability to plan and prioritise a shifting workload.
• Confidence dealing with colleagues at all levels.
• Demonstrate solid administration background.

Responsibilities

• Manage diary for the Exec team.
• Schedule and organise key meetings.
• Assist with global travel planning.

Skills

Diary management

Excellent organisation skills

Communication skills

Solid administration background

Microsoft Office suite

Job description

Executive Assistant – Maternity Cover Contract (CJEA2001AC4) Harlow, England

We are delighted to be working exclusively with a leading design business based in Harlow, one of the world’s most exciting brands in their sector. As they recruit an Interim Executive Assistant on a 12/13 month contract to take a key role in their team supporting the executive team.

The role will be based in their Harlow office, and whilst the company does offer a flexible working policy there is a strong preference for this position to be based in the office, due to the day to day requirements of the role.

Key Responsibilities

• Diary management for the Exec team using Microsoft Outlook.
• Schedule and organise key meetings, including monthly Exec and Board meetings.
• Assist in the organisation of key business events, such as Distributors Conference, Town Halls, drawing on internal resources, such as Sales and Operations, where necessary.
• Global travel planning alongside external travel agent, and assist in arranging visas for travel to US, China and other territories
• Provide hands-on administrative support on strategic projects
• Collate submissions from Finance, Sales, Design, HR, Operations and Quality
• Manage the administration for Non-Disclosure Agreements (NDA’s)
• Office management and catering arrangements
• Collate and file expenses
• Produce and circulate correspondence via email and external mail
• Assist with the scheduling and planning of inductions for new starters.
• Company cars, including but not limited to; purchasing of company cars and lease cars in Europe, organising insurance and breakdown cover

About You

• Ability to plan and prioritise a shifting workload
• Excellent organisation skills, with the ability to use systems and processes to their best
• Superior people and communication skills, and confidence dealing with colleagues at all levels in the business
• Demonstrate a solid administration background
• Ability to work both independently and collaboratively where required
• Have an eye for detail, ensuring all written matter is of the highest quality
• Ability to multitask and manage multiple tight / changing deadlines
• Ability to build effective relationships and influence other stakeholders where necessary
• Ability to solve problems and make logical decisions which fit with their values
• Intermediate/advanced skill level in Microsoft Office suite

This is a great opportunity for any candidate with existing EA experience seeking a position to further that understanding and exposure at an international business. Due to their location this role is easily commutable from locations such as Bishops Stortford, Harlow, Cheshunt, Epping, Hertford, Enfield, Braintree, Dunmow and Welwyn Garden City.