Executive Assistant - Maternity Cover Contract

Zero Surplus; Epping Green; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading design business in Harlow is seeking an Interim Executive Assistant for a 12/13 month contract. The role includes diary management, meeting organisation, and administrative support for the executive team. Candidates should possess solid administration skills and proficiency in Microsoft Office. This office-based position offers a flexible working policy, but the preference is for the candidate to be on-site due to the role's requirements.

Qualifications

• Demonstrate solid administration background.
• Ability to work independently and collaboratively.
• Ability to build effective relationships and influence stakeholders.

Responsibilities

• Manage diary for the executive team.
• Schedule key meetings and business events.
• Assist in global travel planning and visa arrangements.

Skills

Planning and prioritisation

Excellent organisation skills

Superior people and communication skills

Solid administration background

Attention to detail

Ability to multitask

Intermediate/advanced Microsoft Office skills

Tools

Microsoft Outlook

Job description

We are delighted to be working exclusively with a leading design business based in Harlow, one of the world's most exciting brands in their sector. They are recruiting an Interim Executive Assistant on a 12/13 month contract to support the executive team.

The role will be based in their Harlow office, and while the company offers a flexible working policy there is a strong preference for this position to be based in the office due to day to day requirements of the role.

Key responsibilities

• Diary management for the Exec team and using Microsoft Outlook.
• Schedule and organise key meetings, including monthly Exec and Board meetings.
• Assist in the organisation of key business events, such as Distributors Conference and Town Halls, drawing on internal resources such as Sales and Operations where necessary.
• Global travel planning alongside an external travel agent, and assist in arranging visas for travel to the US, China and other territories.
• Provide hands-on administrative support on strategic projects.
• Collate submissions from Finance, Sales, Design, HR, Operations and Quality.
• Manage the administration for Non-Disclosure Agreements (NDAs).
• Office management and catering arrangements.
• Collate and file expenses.
• Produce and circulate correspondence via email and external mail.
• Assist with the scheduling and planning of inductions for new starters.
• Company cars, including but not limited to; purchasing of company cars and lease cars in Europe, organising insurance and breakdown cover.

About You

• Ability to plan and prioritise a shifting workload.
• Excellent organisation skills, with the ability to use systems and processes to their best.
• Superior people and communication skills, and confidence dealing with colleagues at all levels in the business.
• Demonstrate a solid administration background.
• Ability to work both independently and collaboratively where required.
• Have an eye for detail, ensuring all written matter is of the highest quality.
• Ability to multitask and manage multiple tight / changing deadlines.
• Ability to build effective relationships and influence other stakeholders where necessary.
• Ability to solve problems and make logical decisions which fit with Astro's values.
• Intermediate/advanced skill level in Microsoft Office suite.

This is a great opportunity for any candidate with existing EA experience seeking a position to further that understanding and exposure at an international business. Due to their location this role is easily commutable from Bishops Stortford, Harlow, Cheshunt, Epping, Hertford, Enfield, Braintree, Dunmow and Welwyn Garden City.

Zero Surplus is East Anglia's premier commercial recruitment agency, based just outside Cambridge. We source commercial staff for small and international businesses across Essex and the East of England.

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