Executive Assistant (Maternity Cover)

InPost Ltd.; Camden Town; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A growing UK logistics firm is looking for an Executive Assistant for a 12-month maternity cover. This role involves supporting the CEO with calendar management, communications, financial administration, and administrative tasks. The ideal candidate has proven experience in similar roles, excellent organizational skills, and a flexible working approach. Benefits include enhanced leave, health coverage, and the option to work remotely for four weeks per year.

Benefits

Enhanced Annual Leave

Vitality Health Care

Work from Anywhere – 4 Weeks per year

Enhanced Parental Leave

Rail Loan

Volunteering Days

Hybrid Working

Bring Your Dog to Work Day

Qualifications

• Proven experience as an Executive Assistant with travel and diary management.
• Experience assisting one person, managing personal and professional schedules.
• Ability to manage changing priorities.
• Positive attitude and sense of humour.

Responsibilities

• Coordinate meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications including emails and calls.
• Submit expenses and manage travel budgets.
• Oversee supplies and administrative processes.

Skills

Organizational skills

Communication skills

Discretion in managing sensitive information

Problem solving

Flexibility

Job description

Want to be part of a UK hub, in a global business that is scaling rapidly, evolving fast and radically changing the decades-old delivery universe? If so, read on, as we’re looking for an Executive Assistant to join our team!

Our mission? To switch up the status quo and become the UK’s leading out-of-home business. With a fast-growing network of thousands of smart lockers, hundreds of leading retail partners and the launch of our transformative Send service, we’re bringing freedom to anyone with a parcel.

At InPost UK, we’re building an unparalleled group of talent that’s committed to help us power our mission to reshape the way parcels move, and redefine eCommerce logistics. Our team is packed full of top-notch experts in e-commerce, technology, scale-up growth, sustainability, logistics and supply chain. We’re a passionate bunch with high ambition – we collaborate, innovate, support each other, and leave egos at the door.

About the role:

An exciting opportunity for an Executive Assistant to join InPost on a 12 month fixed term maternity cover contract, supporting our International CEO, primarily based in our Central London office and our Senior Leadership Team when required.

The role will suit someone who is highly organised, has a proactive mindset with the ability to pre-empt needs and problems, and is flexible in their approach.

What you’ll be doing:

• Calendar & Schedule Management: Coordinate meetings, appointments, and travel arrangements both UK and internationally.
• Communication Liaison: Handle incoming and outgoing communications, including emails and calls.
• Financial Administration: Submit expenses, manage personal bills and manage travel budgets across the team.
• Lifestyle and personal support: Coordinate social engagements, travel and personal appointments.
• Administration Management: Oversee supplies, vendors, and administrative processes as needed.

What we need from you:

We’re looking for people who are ready for a fast paced environment, get their kicks out of problem solving and can balance getting today\'s stuff done, whilst building for the future. We’re looking for people with drive and natural curiosity – who want to do things differently. And do them brilliantly.

We’d be particularly excited to hear from you if:

• Proven experience as an Executive Assistant including travel and diaries management.
• Proven experience assisting one person, managing both personal and professional schedules.
• Excellent communication and people skills.
• Comfortable managing sensitive information with discretion and professionalism.
• A flexible working approach, where no task is too small to support with.
• A positive attitude and sense of humour is a must!
• Ability to manage changing priorities.

Please note: December is our preferred start date to allow for a full handover but are open to discussions on availability.

Perks of the job!:

We love to reward our people for the great work they do:

🌞 Enhanced Annual Leave – 26 Days Plus the Option to Buy Additional Days per year
More time for you to relax, explore, and enjoy life.

🌟 Vitality Health Care
Stay healthy and happy with our top-notch health coverage.

🌍 Work from Anywhere – 4 Weeks per year
Embrace the freedom to work remotely abroad for up to 4 weeks per year, allowing you to explore new horizons while staying connected.

👶 Enhanced Parental Leave
We support you during those precious family moments.

🚊 Rail Loan Commute with ease! Purchase an annual season ticket, expense it through our InPost expenses procedure, and enjoy a more affordable interest free repayment over the year.

🌳 Volunteering Days
Take a paid day to make a difference in your community

🏡 Hybrid Working (Role suitability dependent)
We innovate, collaborate and optimise by coming together 3 days per week in the office

🐶 Bring Your Dog to Work Day (Every Friday)
Make every Friday pawsitively amazing!

The InPost process:

We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us! We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage. This normally involves a 20 minute chat with our Talent Team. If we both feel the connection, you’ll then go through another one or two stages, depending on the level of the role.

At InPost, we love uniqueness. Our strength is our people.

We strive to create an open, equal, inclusive environment in which everyone has the opportunity to flourish and be themselves.