Executive Assistant – Mars Global Snacking

Wm. Wrigley Jr.; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading global snacking company in Paddington is seeking an Executive Assistant to support the VP for Global Snacking. This role requires a proactive and organized individual with strong communication skills and the ability to manage complex schedules. Responsibilities include calendar management, coordinating travel, and collaborating with the leadership team. Competitive salary and benefits offered including a company bonus.

Benefits

Best-in-class learning support

Industry competitive salary

Access to Mars University

Qualifications

• Proactive and highly organised.
• Ability to prioritise and adapt quickly.
• Flexibility to travel occasionally.

Responsibilities

• Provide dedicated support to the VP for Global Snacking.
• Manage calendar across multiple time zones.
• Coordinate international travel and logistics.
• Act as a key liaison for scheduling and communications.
• Support leadership team with events and meetings.
• Anticipate needs and proactively solve issues.

Skills

Proven experience supporting senior executives

Excellent communication skills

Strong organisational abilities

Sound judgment and discretion

Comfortable working collaboratively across teams

Familiarity with tools like Outlook

Tools

Outlook

Concur

Mobilexpense

Ariba

Job description

Job Description:

Executive Assistant – Mars Global Snacking

12 Month Fixed Term Contract

Location: Paddington (Onsite)

Travel: Occasional UK and international travel to support events

Be the right hand to our Global Snacking VP

We’re looking for a proactive and highly organised Executive Assistant to support the VP for Global Snacking and their leadership team. This is a key role where you’ll keep priorities moving, help the team stay connected, and act as a trusted partner in a fast-paced, global environment.

What are we looking for?

• Proven experience supporting senior executives in a global or complex environment.
• Excellent communication skills – clear, confident and professional.
• Strong organisational abilities – able to prioritise, adapt quickly and stay one step ahead.
• Sound judgment and discretion when handling sensitive information.
• Comfortable working collaboratively across teams and with senior leaders.
• Familiarity with tools such as Outlook, Concur, Mobilexpense, and Ariba.
• Flexibility to travel occasionally in the UK and internationally.

What will be your key responsibilities?

• Provide dedicated support to the VP for Global Snacking, including:
• Calendar management across multiple time zones.
• Coordinating international travel and logistics.
• Managing expenses and purchase orders.
• Acting as a key liaison for scheduling and communications.
• Support the wider leadership team with events and meetings (onsite/offsite), from logistics to supplier management.
• Anticipate needs and proactively solve issues before they escalate.
• Collaborate with the global EA community to share best practice and strengthen ways of working.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.
• Access Rover, Mars UK’s new hub for Rewards, Offers, Vouchers, and Recognition, featuring cashback, exclusive deals, shopping discounts, and a recognition wall to celebrate colleagues' achievements.

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