Executive Assistant - Madrid

Tiger Recruitment; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Une entreprise dynamique du secteur des investissements recherche un PA / Office Manager pour rejoindre son équipe à Madrid. Le candidat idéal sera adaptable, doté de compétences en communication et capable de gérer plusieurs priorités tout en offrant un soutien stratégique. Les responsabilités comprennent la gestion des opérations de bureau, l'organisation des voyages, et le suivi des stratégies marketing.

Qualifications

• Expérience en tant qu'Assistant Personnel dans un environnement rapide.
• Connaissance dans les services financiers souhaitée.
• Capacité à travailler indépendamment et à utiliser l'initiative.

Responsibilities

• Gérer les opérations quotidiennes et le soutien stratégique pour l'entreprise.
• Coordonner les voyages internationaux et organiser des événements.
• Gérer la conformité en matière de santé et de sécurité.

Skills

Communication

Multi-tasking

Problem Solving

Tools

Microsoft Office Suite

Job description

PA / Office Manager
Madrid
Contract
Salary - competitive

This is a great opportunity for an experienced PA / Office Manager to join a fast-paced and dynamic team providing PA, Office Management and some Marketing support within a busy investment firm, located in Madrid. The PA will be the lynchpin to the office, supporting with the daily operations and strategic support for the business. The ideal candidate will be highly adaptable, tech-savvy, and experienced in managing multiple priorities while maintaining a high-performing working environment.

What You'll Do:

As a Personal Assistant and Office Manager you will anticipate the needs of the business meaning you can manage and optimise team member’s calendars effectively. Additional duties include:

• Coordinate international travel arrangements for staff.
• Attend meetings, take minutes, and track action items.
• Act as the main point of contact for the office and greet visitors.
• Prepare and maintain meeting rooms.
• Manage and maintain expenses, invoices and financial documentation.
• Handle confidential and sensitive information with discretion.
• Manage relationships with vendors to ensure the office is well-maintained and supplies are in stock.
• Plan and organise company events.
• Oversee health and safety compliance.
• Ensure correspondence is monitored and emails are forwarded to the relevant team member.
• Attend weekly meetings with external marketing agency and European team.
• Be involved in marketing strategy planning and the creation of asset brochures.
• Maintain online systems to ensure data is up to date.
• Maintain the website, including updating with new information.
• Publish blogs monthly.

Who You'll Be:

• Experience as a PA supporting high level executives in a fast-paced environment.
• Proficient in Microsoft Office Suite.
• Experience working within financial services desired
• Possess excellent communication, multi-tasking and problem-solving skills.
• Be comfortable to work independently and use initiative.

REF: AJL101211

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