Executive Assistant (m/f/d)

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• Provide comprehensive administrative support to the CEO.
• Liaise with internal and external stakeholders on behalf of the CEO.
• Prepare reports, presentations, and correspondence.
• Assist with personal tasks for the CEO, ensuring a smooth balance between business and private commitments.
• Coordinate events, both professional and personal, ensuring all details are meticulously planned and executed.
• Manage and prioritise incoming communications, responding on behalf of the CEO as appropriate.

Line Management

• Line Management responsibility of a small Administration team.

HR Administration

• Overall responsibility for HR Administration activities relating to UK and Belgium employees connected to their employee lifecycle.
• Ensure a smooth and positive experience for all new starters including the management of early career reviews and probationary discussions.
• Co-ordinate and assist in event planning, travel management and PMO activities.
• Provide low-level guidance and support to Team Leads when dealing with employee relations matters.
• Support with the collation of payroll submission data.
• Provide guidance and support to all employees with queries relating to company credit card / expenses, time entry system and the Company HRIS.

Office Management

• Support with collation of data to satisfy audit requirements, both internal and external.
• Primary contact for all office management activities i.e. maintenance, rental and compliance.
• Assist with the administration of all necessary visa / UK entrance documentation in accordance with government legislation.

Your Skills & Requirements

• Minimum of two years’ experience working in a business administration / executive assistant role
• Experience of working with executive Board members
• Strong IT skills with experience of managing, preparing and publishing digital information, documents, spreadsheets and presentations (Microsoft and Google applications)
• Proven ability to work collaboratively as part of a team in a deadline-driven environment
• Experience of office management procedures and practices, including data protection legislation
• Hybrid working – remote based contract but office working / travel when required