Executive Assistant - M&A

Civica; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Civica is seeking an Executive Assistant to the Chief Corporate Development Officer (CCDO) in London. This role involves high-level administrative support within the fast-paced context of M&A and corporate development, requiring strong organisational skills and discretion. Candidates should be experienced in coordinating projects and liaising with senior stakeholders, displaying excellent communication and attention to detail. This position offers the opportunity to contribute meaningfully to Civica's growth strategy while working closely with executive leadership.

Benefits

25 Days Annual Leave + bank holidays

Option to buy up to 10 extra days

Income Protection

Private Medical Insurance

Qualifications

• Demonstrated experience supporting C-level executives in a fast-paced, complex environment.
• Excellent organisational skills with the ability to manage competing priorities and tight deadlines.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to build strong relationships and work collaboratively.
• Strong discretion and integrity in handling confidential information.

Responsibilities

• Provide proactive, high-level administrative and organisational support to the CCDO.
• Coordinate and track critical M&A projects and initiatives.
• Organise internal and external meetings, including preparation of agendas and materials.
• Liaise with key internal and external stakeholders.
• Assist in the preparation of presentations, reports, and other documentation.
• Maintain strict confidentiality and exercise sound judgment.

Skills

Organisational Skills

Communication Skills

Attention to Detail

Discretion

Tools

Microsoft Office Suite

Job description

We're Civica and we make software that helps deliver critical services for citizens all around the world. From local to state government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day. Building on 21 years of continuous growth and success, we're at a pivotal point on our journey to realise that aspiration.

As a company, we're passionate about what we do and the citizens we help to serve. If you too would like to help champion the use of technology in public services, to improve outcomes for citizens and public sector organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

Why you will love this opportunity as Executive Assistant to the Chief Corporate Development Officer (CCDO)

As Executive Assistant to our Chief Corporate Development Officer, you'll play a pivotal role in supporting our M&A and corporate development agenda. This is a fast-paced, high-impact role where you will ensure the CCDO operates effectively and efficiently while delivering on our ambitious growth strategy. You'll work at the heart of strategic decision-making - liaising with senior stakeholders, coordinating complex projects, and keeping everything running seamlessly behind the scenes. This role offers exceptional exposure to high-level corporate transactions and the opportunity to contribute meaningfully to Civica's continued expansion.

What you will do to be successful in this role as Executive Assistant

• Provide proactive, high-level administrative and organisational support to the CCDO, managing their schedule, inbox, and priorities with discretion and efficiency

• Coordinate and track critical M&A projects and initiatives, ensuring timelines and deliverables are met across multiple workstreams

• Organise internal and external meetings, including preparation of agendas, materials, and follow-up actions for Board, Executive, and stakeholder presentations

• Liaise with key internal and external stakeholders, maintaining professional relationships and ensuring clear communication across teams and regions

• Assist in the preparation of presentations, reports, and other documentation for Board, Executive, and external audiences with meticulous attention to detail

• Maintain strict confidentiality and exercise sound judgment in all matters, particularly in relation to sensitive corporate transactions and strategic initiatives

• Support the wider Corporate Development team with administrative tasks and process improvements, contributing to enhanced operational efficiency

Requirements

• Demonstrated experience supporting C-level executives in a fast-paced, complex environment, ideally within M&A, corporate development, or professional services

• Excellent organisational skills with the ability to manage competing priorities and tight deadlines calmly and effectively

• Strong written and verbal communication skills, with the ability to draft clear, professional correspondence and materials for senior audiences

• High attention to detail and accuracy, with a proactive and solutions-oriented mindset

• Ability to build strong relationships and work collaboratively with colleagues at all levels, across multiple geographies

• Strong discretion and integrity in handling confidential and sensitive information

• Proficiency in Microsoft Office Suite and ability to quickly adapt to new systems and processes

Benefits

Why You'll Love Working with Us

As a company, we're passionate about what we do and the citizens we serve. If you, too, want to champion the use of technology in public services to improve outcomes for citizens and public sector organizations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve career growth, and make a real difference to people and communities.

We know that when our people are happy, they work better and have greater job satisfaction. Here's what you can expect:

Benefits

Time Off & Work-Life Balance

25 Days Annual Leave + bank holidays - plus the option to buy up to 10 extra days!
Days of Difference - Up to 3 extra days off for volunteering.

Financial Well-being & Security

Pension Contributions - 5% employer match to support your future.
Income Protection - Up to 75% salary cover for long-term illness.
Life Assurance - 4x salary tax-free lump sum.
Critical Illness Cover - £25,000 lump sum (extendable to dependents).

Health & Perks

Private Medical Insurance - Fast access to private healthcare.
Health Cash Plan - Claim back physio, therapies & more.
Dental Insurance - Cover for routine & emergency care.
Affinity Groups - Join employee-led communities.
Bounty Bonus - Refer a friend & get rewarded.

At Civica, we are committed to building an inclusive and diverse workplace where everyone feels valued and supported. We believe that a variety of perspectives drives innovation and excellence, and we welcome applicants from all backgrounds, cultures, and experiences.

We are an equal opportunity employer. We do not discriminate based on race, ethnicity, religion, gender, sexual orientation, disability, age, or any other legally protected characteristic. Our recruitment process is designed to ensure fairness and transparency, so every candidate has an equal chance to contribute to our mission.

If you need any adjustments or accommodations to participate in our recruitment process, please let us know. We are here to support you.