Executive Assistant, London

Alvarez & Marsal; Greater London; On-site; GBP 40,000 - 56,000; Full time

Job summary

Alvarez & Marsal (A&M) is a global consulting firm that emphasises hands-on, results-oriented work and collaborative culture in London. This EA role supports three teams—the Real Estate, Reputation Advisory, and Restructuring Sales teams—from the London office, handling calendar management, travel, correspondence, and client interactions.

The successful candidate will work with senior leaders, shape their role as the teams evolve, and contribute to internal initiatives while maintaining high

Qualifications

• 4-8 years experience as an Executive Assistant in a professional services environment.
• Excellent oral and written communication to interact with team members, clients, and external stakeholders.
• Proficiency in Microsoft Office Suite and Salesforce for daily operations and CRM.
• Organised, detail-oriented, proactive and able to multi-task in a fast-paced environment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for Managing Directors/Senior Directors.
• Handle correspondence and prepare presentations.
• Act as the point of contact for clients and visitors.
• Support onboarding and offboarding processes.
• Proactively manage expenses and timesheet data.
• Organise and maintain office systems and procedures.

Skills

Executive support

Calendar management

Communication

Travel coordination

Client interaction

Microsoft Office

Tools

Salesforce

Microsoft Office

Job description

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is aglobalconsultingfirm with entrepreneurial, action and results-oriented professionals. Wetake a hands-on approach to solving our clients' problems andassistingthem in reaching their potential. Our culture celebrates independent thinkers and doers who positivelyimpactour clients and shape ourindustry. The collaborative environment and engaging work and guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity are why our people love working at A&M.

The Team

This EA role is to support three relatively newly formed teams as they begin to develop. As a result, there will be scope to develop the role and shift focus as the teams develop their own critical mass.

The Real Estate Team is a client facing team working on Restructuring engagements in the Real Estate Sector. The Reputation Advisory team is a new Service Line at A&M formed earlier this year, which helps clients manage their strategic communications. The Restructuring Sales Team is an internal A&M function which supports Business Development across our European Restructuring practice by helping the business identify leads, develop sector targeting and organise BD events.

How you will contribute

The 3 teams are co-located in our London office allowing you to support 3 teams providing the full range of support for the 3 Managing Directors along with wider team support for internal and external initiatives.

The role will provide a variety of tasks and colleagues to support. As the three component teams develop, there will be an opportunity for the successful candidate to both shape their role and focus on a chosen area as the workloads grow with the development of the three separate teams.

Executive Support:

• Manage calendars, schedule meetings, and coordinate travel for Managing Directors/Senior Directors.
• Handle correspondence and prepare presentations.
• Act as the point of contact for clients and visitors.
• Support onboarding and offboarding processes.
• Proactively manage Senior team expenses.
• Maintain Managing Director timesheet data on Agresso.

Office Operations:

• Organise and maintain office systems and procedures (excluding IT and building management).
• Manage conference room bookings and technical requirements.
• Coordinate catering for meetings and events.
• Manage internal communication and updates.

Client Relationship Management:

• Build and cultivate strong relationships with key clients and stakeholders.
• Organise and participate in business development activities.
• Update and maintain client information and prospects in Salesforce.

Qualifications

• 4-8 years experience, working as an Executive Assistant preferably in a professional services environment.
• Excellent oral and written communication skills to effectively communicate and interact with team members, clients, and external stakeholders.
• Proficiency in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
• Ability to maintain a high level of professionalism in all interactions.
• Strong attention to detail, time management and prioritisation skills.
• Organised, detail-oriented and able to multi-task in a fast-paced environment, constantly prioritising and reassessing tasks.
• Proactive and use critical thinking to solve problems.
• Collaborative and team-oriented with a positive "can do" attitude.
• Ability to work independently and within a team.
• Experience working with senior stakeholders.
• Ability to be pro-active and involved in executive business dealings.
• Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion.
• Experience arranging complex travel arrangements and event co-ordination a plus.

Your journey at A&M

We recognise that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritise your well-being,providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspectsof working at A&M. The possibilities are endless for high-performing and passionate professionals.