Executive Assistant Legal & Development Sofitel, MGallery & Emblems (M/F/X) - Fixed-term contract

Accor Hotels; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support top-level executives in London. This role, set for a 14-month fixed term, involves managing schedules, coordinating travel, and preparing important documents. The ideal candidate will have extensive experience in administrative roles, exceptional communication skills, and a knack for multitasking. Join a dynamic team dedicated to excellence and creativity, where your contributions will help shape memorable experiences for guests and colleagues alike. This is a fantastic opportunity to thrive in a vibrant, inclusive environment.

Qualifications

• 8+ years of experience as an assistant, ideally in a legal context.
• Fluent in English, with working knowledge of French preferred.

Responsibilities

• Manage agendas and travel arrangements for executives.
• Prepare reports, presentations, and organize meetings.

Skills

Organizational Skills

Time Management

Communication Skills

Discretion and Confidentiality

Fluency in English

Knowledge of Office Management Systems

Education

Legal Assistant Qualification

Tools

Office 365

Job description

Company Description

La Maison Sofitel, MGallery & Emblems

We are a collection of 4 exclusive Luxury brands: Sofitel, Sofitel Legend and MGallery, Emblems across 60 countries, unlocking unique memorable moments in connection with the local destination.

Our signature: All our Talents express themselves with authenticity, playfulness in a diverse and inclusive environment, have the ability to surprise our customers with crafting exceptional tailor-made experiences and go the extra mile every day, while embracing local culture.

Join our Maison to strive for Excellence. It is a place where you live your purpose!

Job Description

What we offer

La Maison Sofitel, Sofitel Legend, MGallery & Emblems is founded on a set of values that define our distinctive culture. These values unite all our talents around the achievement of common goals and principles. They define the way we interact with our guests, colleagues and communities, and guide our behavior.

Our values are:

• Passion & pride: be passionately in love with our brands, our guests and our people. Use our E.Q.
• Excellence: comprehensive business approach, driving all levers to be best-in-class hôteliers
• Empowerment: we are all Entrepreneurs, fully accountable, with strong KPIs and freedom too
• Trust & Transparency: share everything, no taboo. Feedback is a gift
• Long-term relationship: with owners as well as talent. Creating a strong sense of belonging.
• Bespoke & free: 100% experience-driven. Tailored services. Unlock creativity.
• Proximity: Family spirit, responsiveness, solidarity & constant dialogue with the field

A career that lets your passion shine

The position is a 14-months fixed term contract to replace a maternity cover, from July 2025 to September 2026.The position will be located in Accor UK head-offices in London, UK.

You will be in charge of supporting our General Counsel Sofitel, MGallery & Emblems (based in London) as well as our Chief Development Officer Sofitel, MGallery & Emblems (based in France) in their daily work to organize their work, agenda, meetings, reports and presentations and related administrative tasks. The General Counsel and Chief Development Officer are both members of the Sofitel, MGallery & Emblems Executive Committee.

Here are the main missions you will be performing:

• Agenda management
• Travel arrangements
• Preparation of reports and presentations
• Organization of team meetings
• Organization of internal and external events
• Follow-up of administrative files (e.g. invoices)
• Follow-up of important deadlines and advance preparation.
• Define and anticipate needs
• Manage administrative databases when needed

Qualifications

What you will bring to the role

• At least 8 years' professional experience as an assistant (legal assistant qualification is a plus).
• Fluent in English, ideally French
• Working knowledge of Office 365, especially presentations
• Knowledge of office management systems and procedures
• Excellent organizational and time management skills
• Ability to manage multiple tasks simultaneously and prioritize daily workload
• Excellent oral and written communication skills
• Discretion and confidentiality

Apply Now

Let you passion shine, visit careers.accor.com