Executive Assistant - Legal - City - £35,000

Wisemay; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading Law firm in London is seeking an Executive Assistant for their Dispute Resolution Department. This role offers the chance to work in a dynamic and friendly environment, providing multi-faceted support to senior management, including diary management, meeting coordination, and confidential communications. The successful candidate will possess strong administrative, organizational, and communication skills, thriving in a fast-paced atmosphere.

Benefits

25 days annual leave

Office closure at Christmas

Health and Life Insurance

Pension

Mental Health Wellbeing support

Exercise classes once a month

Regular socials

Lunch & Learns

Qualifications

• Experience in a fast-paced environment handling multiple priorities.
• Strong and consistent administrative and organizational skills.
• Ability to liaise with clients and business guests professionally.

Responsibilities

• Assist with managing the Fee Earner's diaries and appointments.
• Coordinate logistics for meetings, including preparation of agendas and minutes.
• Handle confidential documents and communications with discretion.

Skills

Attention to detail

Excellent verbal communication

Excellent written communication

Strong organizational skills

Ability to manage multiple tasks

Calm under pressure

Interpersonal skills

Tools

Practice management system

IT skills

Job description

Wise May are looking for an Executive Assistant to join our client, a Law firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast growing company.

This role sits in theDispute Resolution Department and will need a candidate who has great Legal support knowledge.

Executive Assistant duties to include:

• Assist with managing the Fee Earner's diaries and arranging appointments(internal and external)
• Coordinate logistics for meetings, including preparing agendas and minutes
• Manage administration of meetings, including collation of documentation required
• Arrange conference calls, meetings, lunches and dinners
• Handle confidential documents and communications with discretion
• Providing general typing or document work as required
• Manage electronic filing systems with occasional use of the firm’s practice management system
• Facilitate smooth communication between internal departments and members of senior management team
• Conduct research and compile data, reports and presentations to inform decision-making by senior leadership
• Liaise with clients and business guests with professionalism and courtesy
• Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering

Executive Assistant skills:

• The ability to manage and prioritise multiple tasks running in parallel with tight deadlines
• Ability to interact with people at all levels
• Experience of working in a fast-paced environment with multiple priorities
• Attention to detail
• Excellent verbal and written communication and interpersonal skills
• Strong and consistent administrative and organisational skills
• A team player who is confident sharing information across a broader team
• Excellent IT skills with fast and accurate typing
• Ability to stay calm under pressure
• Sensitivity and discretion handling employee and business data and information

Benefits:

• Hybrid (3 days in the Office, 2 days working from home)
• 25 days annual leave
• Office closure at Christmas
• Health and Life Insurance
• Pension
• Mind Up - Mental Health Wellbeing
• Exerciseclasses once a month
• Regular socials
• Lunch & Learns