Executive Assistant -Lasers

Join our innovative team at Coherent Corp., a global leader at the forefront of optical technology and solutions. We are seeking a dynamic and detail-oriented Executive Assistant to support our Executive Vice President, Lasers Segment. This dynamic position requires excellent organizational skills, attention to detail, critical thinking skills, and the ability to thrive in a fast-paced environment with a high degree of confidentiality due to sensitive proprietary information. The successful candidate will have a can-do attitude and flexibility to the work environment and demonstrate the ability to work with professionalism and courtesy with all levels of employees, management, partners and external contacts.

PRIMARY DUTIES & RESPONSIBILITIES

1. Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
2. Create and edit agendas, reports, and other documents to support organizational objectives.
3. Capture meeting minutes, action items and follow up with assignees to completion.
4. Coordinate travel arrangements, manage and reconcile expense reports and maintain email distribution lists.
5. Plan offsite meetings, and other departmental events.
6. Manage equipment, software, and office issues, and maintain department communications and materials.
7. Onboard new suppliers, creates purchase orders and reconcile invoices.
8. Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately.
9. Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times.
10. Ability to juggle multiple deliverables while remaining calm and composed.
11. Advanced Outlook calendar management; expert level knowledge of Windows desktop computer applications, Microsoft Office 365.
12. Generates reports and participates in special projects.
13. Strong organization, project management and problem-solving skills.
14. Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision.
15. Ability to take on new challenges, to learn and grow.
16. Ability to identify business issues and coordinate an appropriate response with key stakeholders.
17. Support on ad hoc projects.

EDUCATION & EXPERIENCE

1. Demonstrable experience of supporting C-level executives.
2. Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple sources.
3. Proficient in Zoom, Teams, Microsoft Office suites (Word, Excel, PowerPoint, Outlook).
4. Experience handling confidential materials.
5. Demonstrated problem solving and work prioritization skills.
6. Ability to achieve results independently or working with others.
7. Excellent interpersonal and communication skills; ability to communicate effectively with employees throughout the organization.
8. Ability to excel in a cross-organizational, cross-cultural, global team environment.
9. Handle special assignments promptly and professionally.
10. Set a high standard of ethics, professionalism, and competency.

WORKING CONDITIONS

1. This position is onsite with flexibility to work hybrid depending on the executive's needs.
2. Working conditions typical of a climate controlled and professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers.
3. May require occasional overtime and flexibility in work hours to accommodate the executive's needs.
4. May require occasional off-site meetings or travel.

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.