Executive Assistant - JR, T&E & Spine, UK

Stryker Group; Newbury; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading medical technology company is seeking an Executive Assistant to support the Snr BUD for Joint Replacement, T&E and Spine. This role involves managing diaries, coordinating travel, providing business support, and organizing events. The ideal candidate will have at least 3 years of executive administrative experience, strong communication skills, and proficiency in Microsoft Office. This position is based from home with required visits to the office in Newbury.

Qualifications

• At least 3 years experience in an Executive Administrative role.
• Advanced skills in Microsoft Office and necessary internal systems.
• Comfortable with technology needed to support business.

Responsibilities

• Manage the diary and act as the contact point.
• Coordinate travel arrangements and itineraries.
• Prepare and submit expense reports.
• Provide confidential support to the Snr BUD.
• Organize and deliver events.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Problem-solving

Education

Degree level qualification preferred

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

Executive Assistant, Joint Replacement, T&E & Spine

The role will assist the Snr BUD for Joint Replacement, T&E and Spine in the day to day running of their office and business focused projects. Provision of executive administrative duties include diary, travel and expense management, business support and events organization.

Key Responsibilities

Diary, Travel & Expense Management:

• Proactively manage the diary and act as the main point of contact for the Snr BUD for JR, T&E and Spine, UK for all meeting requests

• Coordinate travel arrangements and itineraries for meetings

• Prepare and submit expense reports

• Complete relevant admin as necessary
  

Business support:

• Provide daily confidential support to the Snr BUD's

• Process incoming and outgoing communications as requested

• Maintain and update correspondence, reports and sharepoint information including organizational structure, presentations databases, training records and audits ensuring all confidential information is appropriately stored

• Prepare high level reports and power point presentations

• Promote best practice which positively impacts the business

• Summarise meeting content and related actions as necessary

• All other duties as assigned
  

Events organization:

• Support the organization and delivery of the annual European Sales Meeting, collaborating with internal and external stakeholders as necessary

• Schedule and organize logistics for management team meetings and business reviews

• Assist in scheduling UK internal meetings and events as necessary

• Provide thoughtful and creative ideas to enhance the experience of the team in attendance
  

Education & Experience

• At least 3 years experience in an Executive Administrative role

• Degree level qualification preferred

• Advanced skills in Microsoft Office and all necessary internal systems

• Comfortable with the use of technology needed to support business (eg zoom, teams, co-pilot)

Competencies

• Strengths in accordance with Gallup profile

• Excellent oral and written communication

• Strong interpersonal skills with an ability to form relationships with key stakeholders

• Sense of responsibility, must be able to work on own initiative

• Ability to work under pressure at a fast pace

• Integrity and strong ethics

• Professional

• Strong attention to detail

• Ability to solve problems

Additional Information

• The best location for the successful candidate to live would be central to the defined region

• This role will require 30% travel, staying away from home to support events

• This person will be based from home, however, visits to the UK Head Office in Newbury will be required

Pay rate will not be below any applicable local minimum wage rates.