Executive Assistant - Investments

NEW MEDIA CONCEPT SP. z o.o.; City Of London; Hybrid; GBP 45,000 - 58,000; Full time

Job summary

A dynamic marketing firm in London is seeking an experienced Executive Assistant to provide support to senior executives. This role involves managing complex schedules, travel arrangements, and engaging with C-suite stakeholders. The ideal candidate has a proven track record as an Executive Assistant, strong organizational skills, and exceptional communication capabilities. This is a unique opportunity to contribute to high-impact projects while thriving in a fast-paced environment.

Qualifications

• Experience in investments or related sectors.
• Ability to manage complex schedules.
• Engage confidently with senior stakeholders.

Responsibilities

• Provide comprehensive support to the Co-Heads.
• Manage complex schedules and travel arrangements.
• Interact with C-suite executives for meetings and events.

Skills

Proven experience as an Executive Assistant

Strong organizational skills

Exceptional communication skills

Proactive problem-solver

Experience with travel and expense management

Ability to work effectively with remote teams

Tools

Concur

Job description

Overview

Executive Assistant - Investments (Marketing & Corporate Affairs). To £58,000 + excellent benefits and bonus. West End (1 day WFH).

Are you a detail-oriented, proactive, and highly organized professional with experience supporting senior executives? We are seeking an Executive Assistant to join a dynamic team that specialises in marketing and corporate affairs. This opportunity will see you providing direct support to the Co-heads who are leading strategic initiatives and managing key relationships with senior stakeholders.

Responsibilities

• Executive Support: Offer comprehensive support to both Co-Heads, ensuring smooth day-to-day operations and effective coordination with the Team Assistant.
• Diary & Time Management: Proactively manage complex schedules and forward planning, flagging potential clashes and anticipating travel-related pitfalls. This role involves substantial travel and requires precision in managing time effectively.
• Travel & Expenses: Handle travel arrangements with the preferred provider and manage expenses via Concur, ensuring accuracy and timely submission of all expense reports.
• Stakeholder Engagement: Interact with C-suite executives (CEO, CFO, COO) to prepare for important events, conferences, and meetings, including investor sessions and quarterly results.
• Communication: Provide clear, concise updates and decision-making support, acting as a key liaison for the Co-Heads with both internal teams and external stakeholders.
• Attention to Detail: From optimizing travel logistics to anticipating executive needs, your ability to navigate challenges and streamline processes will be essential in a high-octane environment.

Key Skills & Experience

• Proven experience as an Executive Assistant or similar role, ideally within investments, or related sectors
• Strong organizational skills with a sharp eye for detail and the ability to manage complex schedules.
• Exceptional communication skills and the ability to engage with senior stakeholders confidently.
• A proactive problem-solver who can identify potential issues before they arise and address them efficiently.
• Experience with travel and expense management, ideally using Concur or similar platforms.
• Ability to work effectively with remote teams, collaborating seamlessly with international colleagues.

This is a rare opportunity to work with leaders at the forefront of high-impact projects while developing your own career in a dynamic, fast-paced environment. If you thrive in an ever-changing, high-stakes setting and love the challenge of keeping things running smoothly behind the scenes, we want to hear from you!

Apply today to join a team that's driving innovation and excellence in the investment sector.

Salary is dependent on experience.

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Note: This posting contains no additional confidential or tracking information.