Executive Assistant | Investment | Mat contract

LRA Search; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Administrative Assistant for a maternity cover role in their vibrant London office. This position supports the Chief of Staff and CEO, requiring exceptional organisational skills and the ability to juggle multiple tasks seamlessly. You'll thrive in a fast-paced environment, managing complex schedules, international travel, and personal requests. Join a collaborative team where your contributions make a real impact every day, all within a stunning office space that fosters openness and creativity.

Qualifications

• 5+ years of experience in a PA or EA role, ideally in a fast-paced environment.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage complex diaries and international travel arrangements.
• Handle personal requests from the CEO and family.
• Act as the professional gatekeeper to the CEO’s office.

Skills

Organisational Skills

Communication Skills

Problem Solving

Discretion

Multi-tasking

Education

5+ years in PA or EA role

Tools

Concur

Job description

Executive Administrative Assistant (Maternity Cover)
Reporting to: Chief of Staff, CEO Office
Location: Beautiful, newly refurbished offices near Bond Street, London
Hours: 9am–6pm (flexibility required) | 1-hour lunch | Office-based
Contract: Fixed-term maternity cover

We’re a private investment firm with a global portfolio that spans real estate, entertainment, retail, and more. Our work is exciting, fast-moving, and diverse — and so are our people.

Our head office is based in the heart of London, just steps from Bond Street station, in a stunning space that’s as vibrant and welcoming as our team. We pride ourselves on being hardworking, collaborative, and fun — with a culture built on openness, respect, and a healthy dose of humour.

The Role

We’re on the lookout for a superstar Executive Assistant to join our team on a maternity cover contract. This is a key role supporting the Chief of Staff and CEO — someone who is dynamic, fast-paced, and always on the move!

You’ll be the go-to person for keeping things running smoothly behind the scenes, juggling a wide variety of tasks and making life easier for everyone around you. No two days are ever the same — and that’s exactly how you like it.

What You’ll Be Doing

• Managing complex diaries and international travel (including private flights and last-minute changes)
• Monitoring and organising the CEO’s inbox and flagging important actions
• Handling personal requests from the CEO and their family — from insurance and pet appointments to home admin
• Coordinating across multiple time zones
• Managing the CEO’s chauffeur schedule and expenses
• Submitting expenses via Concur for CEO, CoS, and chauffeur
• Supporting company events and meetings
• Proofreading, document prep, and general admin
• Acting as the professional and friendly gatekeeper to the CEO’s office
• Running business and personal errands
• Liaising with tax advisors, compliance teams, and property staff
• Managing sporting tickets, property needs, contacts, and other records
• Handling ad-hoc tasks that keep the CEO and CoS running at full speed

About You

You’re organised, unflappable, and love making things happen. You take pride in being the person everyone can count on — whether it’s juggling calendars, solving problems, or keeping calm in a fast-paced environment.

You’ll thrive in this role if you are:

• Friendly, resilient, discreet, and reliable
• Full of initiative and always thinking one step ahead
• Experienced — ideally 5+ years in a PA or EA role
• A natural organiser and multi-tasker
• A team player who loves helping others
• Confident across email, phone, and admin systems
• Detail-obsessed with excellent grammar and spelling
• Flexible and ready to roll up your sleeves — whatever the task
• Positive, professional, and up for a challenge!

Why Join Us?

This is an amazing opportunity to work in a stunning office with a brilliant team. You’ll be right at the heart of the action, supporting inspiring people, and making a real impact every day.