Executive Assistant - Investment Banking / Capital Markets

Paragon Personnel Ltd; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading global financial institution is seeking an experienced Executive Assistant to support teams within their Capital Markets division. This full-time role involves managing complex schedules, arranging meetings, and coordinating travel. The ideal candidate has a proactive approach, exceptional organizational skills, and experience in a fast-paced environment. A competitive pay rate of £25.00/hour is offered.

Qualifications

• Experience supporting senior stakeholders in Investment Banking or Capital Markets.
• Ability to thrive in a demanding environment.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex diaries and schedules as a gatekeeper.
• Arrange meetings and travel across multiple time zones.
• Coordinate events and provide administrative support.

Skills

Organizational skills

Detail-oriented

Communication skills

Proactive approach

Time management

Team player

Tools

Microsoft Office

Concur

Job description

Location: Full-time, Office-based
Start Date: ASAP (Subject to 4-5 week vetting process)
Contract Length: 6 months initially, with potential extension up to 20 months
Pay Rate: £25.00/hour (excludes holiday pay accrual)

Overview

A leading global financial institution is seeking a highly professional and experienced Executive Assistant to support multiple teams within their Capital Markets division. This role is varied, fast-paced, and offers exposure to a high-level business environment. The successful candidate will provide both ongoing and backup administrative support, covering holidays, lunch breaks, and ad hoc needs.

Key ResponsibilitiesAdministrative & Executive Support

• Manage complex diaries and schedules; act as gatekeeper and coordinate high-volume meeting requests

• Arrange internal/external meetings, conference calls, and video calls across multiple time zones

• Plan and coordinate global travel (flights, hotels, ground transport, visas, currency, agendas)

• Submit monthly expenses through internal systems, ensuring compliance with company policy

• Maintain accurate records in the internal CRM system

• Assist in coordinating events (team socials, client meetings, deal closings)

• Perform ad hoc tasks such as ordering business cards and supporting team projects

Buddy Team Coverage

• Provide phone and admin support for bankers when designated assistants are absent

• Collaborate with a group of assistants to ensure seamless coverage during breaks, holidays, and sick leave

• Maintain clear and up-to-date handover notes for effective continuity

Candidate Profile

The ideal candidate will be an experienced Executive or Team Assistant with a confident, client-facing approach and the ability to thrive in a demanding environment.

Essential Skills & Attributes

• Previous experience supporting senior stakeholders, ideally in Investment Banking or Capital Markets

• Highly organized and detail-oriented with strong time management

• Professional, proactive, and adaptable, with excellent judgment and discretion

• Strong communication skills, both written and verbal

• Able to take ownership of tasks and see them through without needing to be chased

• Excellent interpersonal skills; a reliable team player and supportive colleague

Technical Requirements

• Proficiency in Microsoft Office (especially Outlook and Excel)

• Experience with expense management systems (e.g., Concur)

• Familiarity with CRM platforms and online travel booking tools

• Comfortable using Zoom and other video conferencing platforms

Additional Information

• Full training on internal systems and processes will be provided

• The working environment is fast-paced, professional, and highly collaborative