Executive Assistant - Insurance

FY Recruitment; London; Hybrid; GBP 51,000 - 60,000; Full time

Job summary

A leading recruitment firm is seeking an experienced Executive Assistant to support the Chief Strategy Officer within a specialty insurer. This role involves managing complex schedules, coordinating meetings, and acting as a liaison for communication. The ideal candidate will have a strong background in executive support within the insurance industry and excellent organizational skills. The position offers a hybrid work pattern based in the City of London.

Qualifications

• Proven experience supporting a C-level executive.
• High level of discretion handling confidential information.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint.

Responsibilities

• Manage complex diaries across multiple time zones.
• Schedule and organise internal/external meetings, draft agendas, and take minutes.
• Act as the main point of contact for the Strategy team.

Skills

Proven experience supporting a C-level executive

Strong EA background in the insurance industry

Excellent organisational and time-management skills

Outstanding written and verbal communication

High level of discretion handling confidential information

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

Executive Assistant – 3-Month FTC

Hybrid (3 days in the office – City of London). Pay up to £60k. Start Date: Mid-September 2025.

Our client, a specialty insurer and reinsurer focused on risks across Africa, is seeking an experienced Executive Assistant to support their Chief Strategy Officer (CSO) and wider team. This is a fantastic opportunity to join a fast-paced, international environment where you’ll play a critical role in enabling the CSO to focus on strategic initiatives and business growth.

Key Responsibilities

• Executive Support: Manage complex diaries across multiple time zones, prepare correspondence and presentations, handle sensitive information, and coordinate international travel.
• Meeting Coordination: Schedule and organise internal/external meetings, draft agendas, take minutes, and follow up on action items.
• Communication Liaison: Act as the main point of contact for the Strategy team, screening communications and drafting correspondence on behalf of the CSO.
• Project Management: Track deliverables, support strategic projects, and prepare briefing materials for meetings and events.
• Administrative Support: Ensure the CSO is fully prepared for all engagements, maintain organised records, and collaborate with other administrative staff.

Skills & Experience

Essential:

• Proven experience supporting a C-level executive.
• Strong EA background in the insurance industry.
• Excellent organisational and time-management skills.
• Outstanding written and verbal communication.
• High level of discretion handling confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (SharePoint, Teams).
• Ability to work independently and proactively manage priorities.

Desirable:

• French language skills.
• Calm, professional approach under pressure.
• High flexibility and a “can-do” attitude.

Working Pattern

• Standard hours: 9 am – 5 pm.
• Hybrid: 3 days per week in the City office; 2 days WFH.