Executive Assistant in Family Office

Antonia Saunders; London; On-site; GBP 100,000; Full time

Job summary

A distinguished family office in London is seeking a highly organised Executive Assistant to provide top-tier administrative support. The role requires managing schedules, liaising with key stakeholders, and assisting with event coordination. Ideal candidates will have extensive EA/PA experience, excellent communication skills, and a strong sense of discretion.

Qualifications

• Extensive experience as an EA/PA, preferably in a private/family office or philanthropic setting.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office and modern communication tools.

Responsibilities

• Provide high-level administrative support to family members and senior executives.
• Manage complex diaries, schedules, travel arrangements, and meeting logistics.
• Assist with event coordination, including board meetings and charitable functions.

Skills

Organisational

Multitasking

Communication

Discretion

Emotional Intelligence

Adaptability

Tools

MS Office

Job description

A distinguished family office with philanthropic and investment interests is seeking a highly organised and discreet Executive Assistant to support the day-to-day operations of its London-based foundation. This is a unique opportunity to play a key role in a values-driven environment where confidentiality, professionalism, and adaptability are paramount.

Key Responsibilities

• Provide high-level administrative support to family members and senior executives.
• Manage complex diaries, schedules, travel arrangements, and meeting logistics.
• Handle correspondence, document preparation, and follow-up communications.
• Liaise with trustees, donors, partner organisations, and service providers.
• Assist with event coordination, including board meetings and charitable functions
• Maintain meticulous records, filing systems and database entries.
• Carry out ad hoc personal and professional tasks as required with discretion and initiative.

Ideal Candidate

• Extensive experience as an EA/PA, preferably in a private/family office or philanthropic setting.
• Outstanding organisational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• High degree of discretion, confidentiality, and emotional intelligence.
• Comfortable navigating a fast-paced, fluid environment.
• Proficient in MS Office and modern communication tools.
• Genuine interest in philanthropy and social impact.

c. £100,000 DOE