Executive Assistant (Hybrid)

ZipRecruiter; Oxford; Remote; Full time

Job summary

Join a leading company as an Executive Assistant, where you will support multiple executives in a dynamic environment. This full-time, remote position offers excellent benefits, including health insurance, generous vacation time, and opportunities for professional development. Become part of a team dedicated to craftsmanship and high standards, making a tangible impact in the industry.

Benefits

Health and dental insurance

Paid time off

Training and development

Flexible work from home options

Bonus based on performance

Qualifications

• Proven experience as an Executive Assistant in a fast-paced environment.
• Strong written and verbal communication skills.
• Exceptional organizational skills and ability to multitask.

Responsibilities

• Manage complex calendars and schedule meetings.
• Monitor executive inboxes and maintain professional correspondence.
• Prepare and format professional documents and reports.

Skills

Communication skills

Organizational skills

Multitasking

Technological proficiency

Tools

Google Workspace

Microsoft Office

CRM software

Job description

Job DescriptionJob DescriptionBenefits:

• Simple IRA matching
• Bonus based on performance
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Tired of just having a job? At Lavallee Systems, we offer a career one where youll grow, earn well, and make a real impact. Join our award-winning team and become part of a local company that values craftsmanship, integrity, innovation, and teamwork. Were offering wage and benefit earnings potential topping $70,000, and more importantly, a workplace where you can thrive for years to come.

We are seeking a highly organized, detail-oriented Executive Assistant to support one to two busy executives in a fast-paced, service-oriented business. This is a full-time, remote position for candidates based in the United States. The ideal candidate is proactive, dependable, tech-savvy, and able to manage a wide range of administrative tasks independently.

Wage and Benefits Package

• Hourly Rate: $22-28
• Paid Time Off: Up to 4+ weeks vacation and sick time based on length of service
• Paid Holidays: 7
• Yearly Bonus
• Health & dental insurance: 50% company-paid
• Term Life Insurance: 100% Company Paid
• Retirement Plan: 3% company match
• Additional Insurance Available: Short-term , long-term , accident, and vision
• Paid Training and Development

Schedule: 40 Hours + Overtime, Monday through Friday
Hybrid (U.S.-based candidates only)
Ability to meet in person .

Responsibilities:

• Calendar & Meeting Management: Proactively manage complex calendars, including scheduling internal and external meetings, and ensuring all appointments and commitments are tracked and prioritized.
• Email & Communication Support: Monitor executive inboxes, organize incoming communication, and respond on behalf of the executives where appropriate. Ensure timely follow-ups, flag urgent matters, and maintain clear, professional correspondence.
• Call Handling: Answer incoming calls and place outbound calls courteously and professionally, taking accurate messages and directing inquiries appropriately.
• Task & Project Coordination: Track ongoing tasks, projects, and priorities using digital tools. Maintain reminders, create follow-up systems, and ensure important deadlines are met.
• Meeting Support: Attend meetings as requested, take detailed and actionable notes, distribute summaries, and follow up on key action items to ensure effective meeting outcomes.
• Document Preparation: Create and format professional documents and reports as needed.
• Event Scheduling: Support logistics for internal and external events, including meetings, training sessions, and company functions.
• Confidentiality: Handle sensitive company and employee information with the highest level of discretion and professionalism.
  
  

Skills / Abilities / Experience

• Proven experience as an Executive Assistant, preferably within service, trade, or fast-paced operational businesses
• Strong communication skills (written and verbal) and the ability to interface professionally with clients, vendors, and staff
• Exceptional organizational skills with the ability to multitask and prioritize effectively with minimal supervision
• Comfortable handling a high volume of emails and managing digital workflows
• Technologically proficient in platforms including Google Workspace, Microsoft Office, Outlook, Zoom, Slack, and calendar management tools
• Familiarity with CRM or project management tools such as ServiceTitan, Trello, or similar platforms is a strong plus
• Ability to maintain composure, confidentiality, and sound judgment in high-pressure situations
  
  

About Us
Lavallee Systems is an award-winning plumbing, heating, and A/C company based in Eastern Massachusetts. Founded by Jim Lavallee and family owned for over 30 years, we have a reputation for excellent service, impeccable attention to craft, and a commitment to guiding clients to make informed decisions about their options for system repair and replacement.

Ready to take the next step in your career? Apply today!

Flexible work from home options available.