Executive Assistant - Hedgefund

JR United Kingdom; London; On-site; GBP 80,000 - 100,000; Full time

Job description

High-growth W-end based Hedge Fund has a fantastic role for an EA/Office Manager to join on a 1 year FTC basis.

A great opportunity for someone who enjoys to be busy and is looking for the next step in their career. The role will be supporting a Principal and the wider team and then covering the office management function although it is in a managed building.

Set in really beautiful offices with a dynamic and collaborative environment the role will entail:

• Support a team with travel arrangements and diary management across different time zones
• Handle last-minute travel changes and adjustments promptly and efficiently
• Assist with organising company events, meetings and catering arrangements
• Process expenses in a timely manner
• Collate the office expenses monthly
• New starter onboarding
• Assisting with any IT issues and liaising with our IT service provider
• Day to day organisation of the office; liaising with service providers etc
• Ensure the office is up to date with office regulations and H&S breaches
• Work closely with the administration team to ensure seamless coordination of office operations and support
• Covering reception duties as and when required
• Maintaining office supplies
• Ensure office is kept tidy and presentable
• Schedule and coordinate meeting rooms
• Assist with any ad-hoc tasks

Qualifications and Experience

• Previous experience as an office manager, Team assistant, receptionist or office support role in an asset management or busy financial services environment is desirable
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.