Executive Assistant - Global PR Agency

Hill & Knowlton; London; On-site; GBP 38,000 - 55,000; Full time

Job summary

A leading communications agency is seeking an Executive Assistant to provide top-tier support to the CEO and Group CFO. The ideal candidate will be highly organized, adaptable, and possess strong communication skills. This role involves managing dynamic calendars, prioritizing communications, and engaging with stakeholders at high levels, all while maintaining confidentiality and attention to detail.

Benefits

Professional development opportunities

Inclusive company culture

Access to a roof terrace

Qualifications

• Extensive experience as an Executive Assistant in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in managing dynamic calendars and travel arrangements.

Responsibilities

• Manage complex calendars and prioritize communications for the CEO and Group CFO.
• Serve as the main contact for external stakeholders and ensure smooth onboarding for new hires.
• Organize meetings, social events, and coordinate logistics.

Skills

Communication

Discretion

Organizational skills

Adaptability

Attention to detail

Tools

Microsoft Office

Job description

Burson is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson, you are part of a global community of lifelong learners who thrive at the edge of innovation.

More about the role:
We are seeking a highly organised and adaptable individual to provide top-tier support to the CEO and Group CFO on our Leadership Team. The person should have extensive previousEAexperience, preferably in a fast-paced and complex environment, with the ability to work independently. Experience of working for a similar, global technology focused organisation to WPP would be ideal. Key qualifications include strong communication skills and the ability to interact confidently with stakeholders at all levels in a fast paced-paced, complex environment. Confidentiality, positivity, and meticulous attention to detail are essential.

Please note that this role is required to work from the office at a minimum 4-days a week.

What you'll do: Executive Support

• Manage complex and dynamic calendars, proactively scheduling meetings and appointments (both internal and external) and ensuring the CEO and Group CFO are well-prepared with relevant information.
• Prioritise and manage incoming communications, ensuring timely responses and escalating urgent matters to the CEO and Group CFO.
• Arrange comprehensive domestic and international travel, including detailed itineraries, visa processing, transportation, and catering arrangements

Stakeholder Management

• Serve as the primary point of contact for external stakeholders, including head-hunters, industry peers, and senior client contacts, representing Burson with professionalism and diplomacy.
• Cultivate and maintain strong working relationships with senior management, acting as a trusted confidante and handling sensitive information with utmost discretion.
• Liaise with the Global team and WPP on meetings involving the CEO and Group CFO

On-boarding & Events

• Coordinate onboarding schedules for senior new hires, serving as their main point of contact and ensuring a smooth transition into the company.
• Organise and coordinate company meetings and senior leadership meetings.
• Support the logistics for client meetings and agency events, including managing invitations, coordinating meeting rooms and refreshments, and preparing necessary documentation.
• Organise company social events, delegating tasks to the wider PA team as needed.
• Partner with the Growth team to support new business and marketing opportunities involving the CEO.
• Assist the Talent team with scheduling senior-level interviews.
• Liaise with various support teams to address the needs of the business.

Administrative Support

• Provide cover for the wider PA team as required.

Experience that will contribute to success:

• Complete discretion when with dealing with confidential information.
• Demonstrated experience - show a passion for the importance, know where we still have fun but need to be a little more formal at times.
• Fast paced and proficient execution of tasks.
• Excellent communication skills, communicating to all - regardless of position.
• Enthusiastic and can-do approach to work.
• Experience of working on social media would be advantageous.
• Strong proficiency in Microsoft Office.
• Be able to work in the office at a minimum of 4 days a week.

OUR LONDON OFFICE Burson employs over 450 people in the UK, and our stunning Southwark offices run over two floors as part of the larger WPP Campus, Rose Court. We have access to a beautiful roof terrace with panoramic views across London and a bar/restaurant area, which is a great spot for client meetings and socialising with the wider agency and other WPP OpCo's.

#LI-SF1

You belong at Burson:

Our vision is for Burson to be the leading ‘academy company’ for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills, expand their networks, and ultimately, produce the best solutions for today’s leading brands. Our commitment to your growth is reflected in our robust benefits and people programs, which include professional development opportunities, mentorship programs with industry leaders, a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.

At Burson, we’re an agency of learn-it-alls. We recognize that the things we do best, creativity and communications, require a level of nuanced understanding. That’s why it’s imperative for us to hire extraordinarily talented people of all backgrounds and identities. Without that we can’t do the essential work of inspiring bold ideas, fostering constructive dialogue, cultivating meaningful experiences, and driving innovation and creativity for our partners. Your unique point of view—your talent—is what makes you a #BursonPerson, and it’s how we deliver exceptional results for our clients, together.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

When you click the "Submit Application" button below, this will send any information you add below to Burson. Before you do this, we think it's a good idea to read through ourRecruitment Privacy Policy. California residents should read ourCalifornia Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

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When you check the box and click the "Submit Application" button below, this will send any information you add above to Burson.

We think it's a good idea to read through our Recruitment Privacy Policy . California residents should read our California Recruitment Privacy Notice . This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

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