Executive Assistant - Global Pet Nutrition

Mars, Incorporated; London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A global pet nutrition company based in Paddington is seeking an experienced Executive Assistant to support the VP of Marketing. The role involves complex calendar management, travel planning, and building strong relationships with senior leaders. Ideal candidates should have exceptional communication skills and the ability to handle confidential information with discretion. This hybrid position requires 50% in-office presence.

Benefits

Competitive salary and benefits package

Access to Mars University for development

Company bonus

Qualifications

• Proven experience supporting senior executives in a fast-paced, global environment.
• Ability to multitask, prioritize, and adapt quickly.
• Demonstrated success working collaboratively with senior leaders.

Responsibilities

• Provide high-level 1:1 executive support to the VP of Marketing.
• Manage complex calendar across multiple time zones.
• Coordinate domestic and international travel planning.
• Create and manage purchase orders (POs) and ensure timely supplier payments.

Skills

Exceptional communication skills

Strong organisational abilities

Proactive problem-solving mindset

Discretion and sound judgment

Flexibility for travel

Tools

Outlook

Concur

Mobilexpense

Ariba

Job description

Job Description:

What are we looking for?

We are seeking an experienced and proactive Executive Assistant (EA) to provide dedicated 1:1 support to the Chief Growth Officer (VP of Marketing) and her leadership team within our Global Pet Nutrition division, based in Paddington.

This is a pivotal role requiring strong organisational expertise, impeccable communication skills, and the ability to manage multiple priorities seamlessly. The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and consistently anticipates the needs of the executive and team.

You will be a key liaison, managing sensitive information with discretion and professionalism. Collaboration with senior leaders and integration with the global EA community is a critical success factor for this role. This is a hybrid role, necessitating 50% of your time at our Paddington office.

What You Bring

• Proven experience supporting senior executives in a fast-paced, global environment
• Exceptional communication skills - clear, concise, and professional, both written and verbal
• Strong organisational abilities - ability to multitask, prioritise, and adapt quickly
• Proactive problem-solving mindset - forward-thinking and solution-oriented
• Discretion and sound judgment - especially when managing confidential information
• Demonstrated success working collaboratively with senior leaders and cross-functional teams
• Proficiency with administrative tools such as Outlook, Concur, Mobilexpense, and Ariba is preferred
• Flexibility for occasional UK and international travel

What will be your key responsibilities?

• Provide high-level 1:1 executive support to the VP of Marketing, including:
  • Complex calendar management across multiple time zones
  • Domestic and international travel planning and logistics coordination
  • Expense management (using tools like Concur and Mobilexpense)
  • Acting as the primary point of contact for scheduling, calls, and key communications
• Support and coordinate team and Marketing events (onsite and offsite), including: venue selection, travel arrangements, contracts, catering, and logistics
• Create and manage purchase orders (POs) and ensure timely supplier payments using Ariba
• Reconcile expenses for the VP and select members of the Marketing team
• Maintain a high level of confidentiality while handling sensitive and strategic matters
• Anticipate needs and proactively address issues before they escalate
• Collaborate closely with the Global EA team to align on best practices and operational effectiveness.

Work Environment and Expectations:

• Hybrid position - 50% of the time will be based at the office in Paddington.
• Travel flexibility - occasional travel within the UK and internationally to support team events.
• You will report to the Global Executive Administration Effectiveness Manager for aligned support with the global EA team.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

Please note the hiring manager is on leave 4th August- 15th August. Please reach out to Kirsty Dickinson the primary recruiter for further information.