Executive Assistant – Global Executive Search Firm

The Maine Group; London; Hybrid; GBP 50,000 - 57,000; Full time

Job summary

A global executive search firm in London is seeking an Executive Assistant to support senior consultants. You will manage schedules, coordinate travel, and maintain a CRM database. The ideal candidate will be organized, detail-oriented, and possess strong Microsoft Office skills. This full-time position offers a competitive salary and benefits in a hybrid work environment.

Benefits

Discretionary bonus

Comprehensive benefits package

Qualifications

• Experience as an Executive Assistant, preferably in executive search or professional services.
• Strong typing skills.
• Able to work under pressure and meet tight deadlines.

Responsibilities

• Manage extensive diaries and schedules across time zones.
• Coordinate complex travel and manage expenses.
• Maintain internal CRM/database with attention to detail.

Skills

Organizational skills

Client-service skills

Proficiency in Microsoft Office Suite

Attention to detail

Ability to manage multiple priorities

Education

Degree-educated or equivalent

Tools

CRM/database systems

Project management tools

Job description

Executive Assistant – Global Executive Search Firm

Location:Victoria, London (Hybrid)

We are delighted to be representing a prestigious global executive search firm in their search for a confident and highly capable Executive Assistant to join their London office, based in Victoria.

This is an outstanding opportunity to support one or two senior Consultants in all aspects of client and candidate management, search execution, and business operations. The role requires a high level of responsibility, discretion, and professionalism, as you will play a key role in a fast-paced and dynamic environment.

Key responsibilities include:

• Extensive diary and schedule management across multiple time zones
• Acting as a first point of contact for internal and external stakeholders
• Coordinating complex travel arrangements and managing expenses
• Preparing high-quality documentation under tight deadlines
• Maintaining the internal CRM/database with precision and attention to detail

The ideal candidate will be:

• An experienced Executive Assistant, ideally with a background in executive search or professional services
• Degree-educated or equivalent
• Confident, highly organised, and delivery-focused
• Proactive, adaptable, and solutions-oriented with a positive outlook
• A collaborative team player with exceptional client-service skills and meticulous attention to detail
• Able to manage multiple priorities and work effectively under pressure
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with strong typing skills
• Comfortable using internal systems as project management and archiving tools

This is a fantastic opportunity for someone looking to contribute meaningfully to a global organisation while developing their career within a supportive and professional environment.

A competitive salary, discretionary bonus, and comprehensive benefits package are on offer. The firm currently operates a hybrid working model, with staff based in the office at least 60% of the time (typically 3 days per week for full-time roles).

To apply, please submit your CV and a short covering letter including your salary expectations.

Job Type: Full-time

Pay: £50,000.00-£57,000.00 per year

Application question(s):

• Do you have Executive Search or Recruitment experience

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid