Executive Assistant – Global Executive Search Firm

The Maine Group; City of Westminster; On-site; GBP 50,000 - 57,000; Full time

Job summary

An esteemed global executive search firm is seeking a skilled Executive Assistant to support senior Consultants from their London office in Victoria. This pivotal role involves a high level of responsibility and professionalism, where the candidate will manage complex schedules, travel arrangements, and internal databases. Ideal applicants will bring experience in executive search or professional services, a degree, and exceptional organisational skills. The position offers a competitive salary within a hybrid working model, allowing substantial professional growth in a prestigious environment.

Benefits

Comprehensive benefits package

Discretionary bonus

Qualifications

• Experience as an Executive Assistant, ideally in executive search or professional services.
• Ability to manage multiple priorities and work effectively under pressure.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage extensive diary and schedule across multiple time zones.
• Act as first point of contact for stakeholders.
• Coordinate complex travel arrangements and manage expenses.

Skills

Organisational skills

Client-service skills

Attention to detail

Education

Degree or equivalent

Tools

Microsoft Office Suite

Job description

Executive Assistant – Global Executive Search Firm

Location:Victoria, London (Hybrid)

We are delighted to be representing a prestigious global executive search firm in their search for a confident and highly capable Executive Assistant to join their London office, based in Victoria.

This is an outstanding opportunity to support one or two senior Consultants in all aspects of client and candidate management, search execution, and business operations. The role requires a high level of responsibility, discretion, and professionalism, as you will play a key role in a fast-paced and dynamic environment.

Key responsibilities include:

• Extensive diary and schedule management across multiple time zones
• Acting as a first point of contact for internal and external stakeholders
• Coordinating complex travel arrangements and managing expenses
• Preparing high-quality documentation under tight deadlines
• Maintaining the internal CRM/database with precision and attention to detail

The ideal candidate will be:

• An experienced Executive Assistant, ideally with a background in executive search or professional services
• Degree-educated or equivalent
• Confident, highly organised, and delivery-focused
• Proactive, adaptable, and solutions-oriented with a positive outlook
• A collaborative team player with exceptional client-service skills and meticulous attention to detail
• Able to manage multiple priorities and work effectively under pressure
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with strong typing skills
• Comfortable using internal systems as project management and archiving tools

This is a fantastic opportunity for someone looking to contribute meaningfully to a global organisation while developing their career within a supportive and professional environment.

A competitive salary, discretionary bonus, and comprehensive benefits package are on offer. The firm currently operates a hybrid working model, with staff based in the office at least 60% of the time (typically 3 days per week for full-time roles).

To apply, please submit your CV and a short covering letter including your salary expectations.

Job Type: Full-time

Pay: £50,000.00-£57,000.00 per year

Application question(s):

• Do you have Executive Search or Recruitment experience

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid