Executive Assistant (Generative Biology Institute)

Ellison Institute of Technology Oxford; Oxford; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a leading institute as an Executive Assistant to the Generative Biology Institute, providing essential administrative support to senior leadership. This role requires excellent organizational skills and the ability to manage complex workflows in a dynamic environment. You'll facilitate communication and coordination across teams, ensuring effective operations within the institute's innovative setting.

Benefits

Enhanced Holiday Pay

Pension

Life Assurance

Income Protection

Private Medical Insurance

Hospital Cash Plan

Therapy Services

PerkBox

Electric Car Scheme

Qualifications

• Significant EA experience supporting C-suite or senior executives.
• Proficiency in preparing presentations, agendas, and meeting minutes.

Responsibilities

• Managing diaries and inboxes, arranging travel.
• Supporting meetings, including booking rooms and preparing agendas.

Skills

Organizational Skills

Communication

Interpersonal Skills

Tools

Microsoft 365

Project Management Tools

Job description

Executive Assistant (Generative Biology Institute)

Be among the first 25 applicants to apply for this exciting opportunity at the Ellison Institute of Technology (EIT) Oxford, supporting the Generative Biology Institute (GBI).

About EIT: The Ellison Institute of Technology (EIT) Oxford addresses humanity's greatest challenges by transforming science and technology into impactful solutions. Focus areas include health, food security, sustainable agriculture, climate change, clean energy, and AI-driven government innovation. EIT Oxford combines pioneering research with practical applications to deliver lasting benefits.

Key features include a state-of-the-art 300,000-square-foot research facility at the Oxford Science Park, opening in 2027, which will house advanced labs, a clinic, and collaborative spaces, strengthening ties with the University of Oxford. The GBI aims to revolutionize biology engineering by enabling precise genome synthesis and understanding DNA sequences for desired functions, supporting over 300 researchers across 30 groups.

The role of the Executive Assistant (EA) is to provide comprehensive administrative support to senior leadership within GBI. The ideal candidate will be highly organized, proactive, and capable of managing complex workflows in a fast-paced, innovative environment. Your role will be vital in facilitating effective communication and coordination across teams.

Key Responsibilities:

• Administrative Support: Managing diaries and inboxes, arranging travel (local, national, international), acting as the primary contact for calls and meetings, booking meals, and handling expense reports.
• Meetings and Appointments: Supporting meetings (in-person and virtual), including booking rooms, preparing agendas and reports, liaising with stakeholders, taking minutes, and following up on action points.

Requirements:

• Significant EA experience supporting C-suite or senior executives in dynamic environments.
• Excellent organizational skills, with the ability to multitask and prioritize effectively.
• Proficiency in preparing presentations, agendas, and meeting minutes.
• Experience handling confidential information with discretion.
• Strong knowledge of Microsoft 365 and project management tools.
• Experience in data collation, research, and report preparation.
• Excellent communication and interpersonal skills for engaging with senior stakeholders and external partners.

Benefits:

• Enhanced holiday pay, pension, life assurance, income protection, private medical insurance, hospital cash plan, therapy services, PerkBox, and electric car scheme.

Why work for EIT:

We promote a collaborative, inclusive environment that encourages innovation, emotional intelligence, empathy, and resilience. Join us to make a meaningful impact!

Terms of Appointment:

• Must have the right to work in the UK permanently and be willing to travel.
• Reside in or near Oxford for easy commuting.
• Some longer hours and work across time zones may be required.
• On-site presence is required five days a week.

Additional Details:

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industry: IT Services and IT Consulting