Executive Assistant - FTC Parental Cover

Greenhouse Software, Inc.; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

IFRS Foundation in London seeks an experienced Executive Assistant to provide high-level administrative support to the Chief Financial Officer and Chief Revenue Officer. The role covers calendar management, travel logistics, and confidential communications, with duties spanning meeting coordination, minute-taking, and document preparation.

The fixed-term, full-time position lasts approximately 12 months to cover parental leave, starting around November 2026 and ending around October 2027.

Qualifications

• Previous experience as an Executive Assistant or policy support with senior representatives.
• Ability to handle confidential and politically sensitive issues discreetly.
• Excellent written and verbal English communication; professional demeanor.

Responsibilities

• Manage inbox and calendars; prioritise inquiries and schedule commitments.
• Coordinate detailed travel arrangements and visas following policy.
• Serve as primary point of contact for internal staff and external organisations; relay messages accurately.
• Arrange logistics for meetings, conferences, and video calls; prepare agendas where needed.
• Chair Finance team meetings; take minutes and track actions.

Skills

Calendar management

Travel coordination

Executive communications

PowerPoint & document prep

Discretion & professionalism

Tools

Microsoft Office

Job description

London

Duration:This is a fixed-term position, full-time role to cover a period of parental leave. The expected duration of the contract is approx 12 months, with a projected start date of November 2026 and an expected end date of October 2026.

Location: London

Reports to: Manager, Executive Support
Job Purpose: This role provides administrative support to the Chief Financial Officer and the Chief Revenue Officer

Principal accountabilities:

• Extensive inbox and calendar management; prioritise inquiries and requests while troubleshooting conflicts and exercising tact; make judgements and recommendations to ensure smooth day-to-day engagements.
• Co-ordinating detailed travel arrangements, including itinerary planning, securing visas and other travel documentation, making car/rail/flight/hotel bookings applying the Foundations travel policy.
• Acting as the primary point of contact for internal staff and external organisations - responding to queries and requests, and accurately relaying messages.
• Managing logistics for meetings, conference calls and video conferences.
• Chair, minute take and action-track Finance team meetings.
• Dealing with all administration (prioritization of CFO and CRO workloads).
• Arranging team events.
• Managing email correspondence and drafting responses as required.
• Preparation of PowerPoint slides.
• Document management.
• Printing of documents.
• Controlling signatory requests.
• Processing expenses and credit card reconciliations.
• Pre-approving travel and expense requests.
• Other ad-hoc administrative and project duties as required including, but not limited to:
• Liaison point of contact for the Finance team.
• Working with Executive Coordinators and Executive Assistant s across the Foundation to ensure appropriate cover during periods of annual leave and to provide support during periods of high workload.

Skills and attributes:

• Ability and confidence to represent the Chief Financial Officer and the Chief Revenue Officer to engage with individuals at all levels on their behalf.
• Excellent communication skills and ability to work collegially with others.
• Flexible attitude and enjoys helping to make the lives of others easier.
• High level of English language oral and writing skills and the ability to draft succinctly.
• Ability to anticipate and co-ordinate complex, and sometimes changing travel and meeting arrangements across time zones.
• Ability to analyse and to think strategically about complex issues and to quickly understand new information.
• Good judgement, high level of prioritization skills and ability to work efficiently and autonomously, whilst remaining alert to the need to consult with and update senior staff as appropriate.
• High level of attention to detail and excellent organisational and administrative skills.
• Ability to remain composed under pressure, to respond to conflicting demands on an urgent and ad-hoc basis, and to prioritise workload appropriately.
• High degree of integrity and professionalism; ability to handle confidential and politically sensitive issues in a discrete and diplomatic manner.
• Proficiency in using office software, including Microsoft Office Suite (Excel, PowerPoint and Word)

Qualifications and Experience

• Previous experience in an Executive Assistant or policy support position, ideally working with senior representatives within government, regulation or the financial sector.
• Previous exposure to confidential and politically sensitive issues, and the ability to handle them sensitively and discreetly.

Application Closing Date: 16th October 2026

Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate.

About us

At the IFRS Foundation, we believe better information leads to better decisions. We set financial reporting standards that enable companies to meet the evolving information needs of the global capital markets. United by our purpose to foster trust, growth and long-term financial stability in the global economy, we engage in challenging, meaningful work every day—across all our areas of expertise.

If you share our passion for this mission, we want to hear from you.

Diverse perspectives. International expertise.

Working for our global organisation offers many benefits, including:

• rewarding work that serves the public interest;
• engagement with diverse international experts;
• inclusive and collaborative teams;
• intellectually challenging projects;
• flexible working arrangements;
• numerous areas of specialisation; and
• opportunities for professional growth and development.

Diversity and inclusion are seen as key strengths of our organisation. These qualities are essential for us to engage with and meet the needs of our varied global stakeholders, and they are part of what makes the IFRS Foundation a great place to work.