Executive Assistant - FTC

Joss Search & Selection Ltd; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading recruiting firm in London is seeking an experienced Executive Assistant for a 12-month maternity contract. The role involves managing complex travel, extensive calendar management, and fostering client relationships within a fast-paced team. Ideal candidates should have experience in financial environments, demonstrate initiative, and be emotionally intelligent. This position offers a collaborative team culture with various benefits including 26 days of holiday and a day for remote work.

Benefits

26 days holiday + bank holiday

1 day WFH

Free breakfast and lunch

Collaborative team culture

Monthly team meetings

Supportive EA network

Qualifications

• Experience in private equity, asset management, or investment banking.
• Strong sense of initiative and drive.
• Ability to navigate ambiguity and high-paced environments.

Responsibilities

• Manage complex international travel and coordinate with EA teams.
• Schedule meetings and manage calendar conflicts.
• Interact with clients and internal stakeholders.
• Organize events and assist colleagues as needed.

Skills

Proactive

High-level diary management

Travel coordination

Client interaction

Emotional intelligence

Job description

Overview

EA in IR
12 Month Maternity Contract

We are looking for an experienced and proactive Executive Assistant to support the Investor Relations team, and several members of a sales team. To start ASAP, this is a varied and fast-paced role where no two days are the same. You’ll play a crucial part in enabling key business functions through high-level diary and travel management, meeting coordination, and internal event planning.

The Role

The focus of this role will be to provide comprehensive support to a senior executive, with light touch to wider team across European offices

• Manage complex international travel, coordinating with wider EA teams
• Extensive calendar management, scheduling meetings, proactively managing conflicts
• Interact with clients and internal stakeholders
• Attend meetings to understand business priorities and ensure seamless scheduling
• Take initiative on tasks, whether that’s organising lunches, tidying rooms, or stepping in to help colleagues
• Work closely with the wider EA team to ensure smooth day-to-day operations and cover when needed

Qualifications

The successful EA should have a strong sense of initiative and drive, a willingness to make things happen and can navigate grey areas with good judgement. Previous experience in private equity, asset management, or investment banking, is key, as is being comfortable with high pace and ambiguity. The ideal candidate should be emotionally intelligent and approachable, someone who quickly builds trust with colleagues and clients.

Benefits and Details

• 26 days holiday + bank holiday
• 1 day WFH
• Free breakfast and lunch
• Collaborative and respectful team culture, people genuinely enjoy working together
• Monthly team meetings, relaxed shared kitchen space, and a handful of low-key socials (Christmas lunch, quarterly catch-ups)
• Supportive EA network, colleagues cover for each other and value teamwork

If you\'re a capable and confident EA with experience in fast-paced financial environments and you\'re looking for a high-impact role with a well-respected firm, we\'d love to hear from you.

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.