Executive Assistant for Leadership Team

XYB Limited; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global fintech company is seeking an Executive Assistant to support the CEO and Leadership team. The role involves managing schedules, preparing materials for meetings, and ensuring effective communication across the organization. Ideal candidates will have 3+ years of experience in a fast-paced environment, strong organizational skills, and proficiency in Google Workspace. Join a collaborative culture that values innovation and offers competitive compensation.

Benefits

Competitive Compensation: Base Salary + Equity

Comprehensive benefits package

Clear career advancement pathways

Collaborative, innovative culture

Regular team gatherings and events

Qualifications

• 3+ years experience as an Executive Assistant or similar role.
• Strong proficiency with Google Workspace and collaboration tools.
• High level of professionalism, integrity, and discretion.

Responsibilities

• Manage complex and dynamic calendars across multiple time zones.
• Prepare materials for leadership meetings and track action items.
• Coordinate travel arrangements and handle confidential information.

Skills

Organisational skills

Communication skills

Problem-solving

Multitasking

Proactive mindset

Tools

Google Workspace

Slack

Job description

About XYB:

XYB is a leading global fintech company dedicated to transforming and revolutionising the financial services landscape. Through its coreless banking platform and ecosystem, XYB empowers banks and non-banks to provide accessible and comprehensive financial services to individuals and businesses. By combining advanced technology, comprehensive managed services, and fostering collaborative partnerships, XYB accelerates time to value, creates unparalleled growth opportunities, and enables financial institutions to thrive in the rapidly evolving digital era.

Role Overview:

The Executive Assistant to the Leadership team will work closely with the CEO and Senior Leadership team to provide high-level administrative and operational support. This role requires impeccable organisational skills, sound judgment, and the ability to thrive in a dynamic, ever-changing environment. You will act as a force multiplier, enabling the leadership team to work more efficiently and effectively across all areas of the business.

Key Responsibilities

• Manage complex and dynamic calendars, including scheduling meetings across multiple time zones.

• Prepare and organise materials for leadership meetings and company-wide presentations. Co-ordinate and distribute materials for client meetings.

• Track and follow up on key action items, ensuring the leadership team is informed and on schedule.

• Coordinate travel arrangements and itineraries.

• Handle confidential information with discretion

• Serve as a liaison between the leadership team and internal/external stakeholders including clients and Board members

• Support company-wide communications and internal initiatives as needed.

• Assist with project coordination and special initiatives.

• Manage expense reports and other administrative documentation.

Qualifications:

• 3+ years experience as an Executive Assistant or similar role, preferably in a fast-paced tech/startup environment.

• Strong proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail) and collaboration tools (including but not limited to Slack).

• Excellent written and verbal communication skills.

• High level of professionalism, integrity, and discretion.

• Detail-oriented with a strong problem-solving aptitude.

• Strong multitasking and prioritisation skills.

• Self-starter with a proactive mindset and a strong sense of ownership.
  
  What We Offer:
  
  

  • Competitive Compensation: Base Salary + Equity
  • Comprehensive benefits package designed for global team members
  • Opportunity to be part of a high-growth fintech redefining financial services
  • Clear career advancement pathways within a rapidly expanding organization
  • Collaborative, innovative culture that values initiative and fresh thinking
  • Regular team gatherings and company-wide events to foster connection
  
  XYB is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.