Executive Assistant - Fixed Term Contract to December 2027

UK Ministry of Defence; Mansfield; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Employer pension contribution

Generous annual leave

Wellbeing support

Learning & development

Job summary

Mining Remediation Authority in Mansfield seeks an experienced Executive Assistant to support senior leaders in a fast-moving incident-response environment. Your role will focus on inbox and diary management, coordinating urgent actions, and maintaining clear, professional communications across diverse stakeholders.

You will work within a collaborative EA team, helping to keep complex workloads ordered, actions tracked, and meetings well organised in a high-profile setting.

Qualifications

• Experience supporting a director, chief executive or other senior leader.
• Excellent inbox and diary management skills.
• Strong organisation, prioritisation and attention to detail.
• Confidence communicating with people at all levels.
• Discretion when handling sensitive information.
• Proactive and collaborative approach.

Responsibilities

• Provide trusted support to senior leaders as they manage a complex and rapidly changing incident response.
• Manage inbox, identify urgent issues, coordinate responses and route requests appropriately.
• Manage diaries and meetings; prepare agendas and papers; take minutes; maintain action trackers.
• Organise visits and events and build relationships with a varied stakeholder network.
• Ensure professionalism and clear communication when handling time-critical issues.
• Collaborate with the EA team to improve forward planning and ways of working.

Skills

Executive support

Inbox management

Diary management

Prioritisation

Stakeholder communications

Discretion

Collaborative teamwork

Job description

About You

Are you an experienced Executive Assistant who thrives in a fast-moving environment and enjoys making a real difference?

This is an opportunity to play a key role in supporting an important incident response until December 2027. At the centre of a busy and high-profile area of work, you will help senior leaders stay ahead of changing priorities and communicate effectively with a wide range of stakeholders, from customers and colleagues to elected representatives and their offices.

You will be resilient, organised and calm under pressure, with the judgement to recognise what needs immediate attention. Excellent inbox management is essential, along with the ability to bring structure to a complex workload and make sure important actions reach the right people.

You will bring:

• Experience supporting a director, chief executive or other senior leader
• Excellent inbox and diary management skills
• Strong organisation, prioritisation and attention to detail
• Confidence communicating with people at all levels
• Resilience and flexibility when priorities change
• Discretion when handling sensitive or confidential information
• A proactive and collaborative approach

About The Role

You will provide trusted support to senior leaders as they manage a complex and rapidly changing incident response. Your work will connect people, information and priorities, helping the organisation respond effectively and keeping important activity moving.

Inbox management will be central to the role. You will identify urgent or sensitive issues, coordinate responses and ensure requests reach the right people. You will also manage diaries and meetings, prepare agendas and papers, take accurate minutes, maintain action trackers, and help organise visits and events.

You will build positive working relationships with a varied stakeholder network, including customers, colleagues, senior leaders, public bodies and elected representatives. Professionalism, sound judgement and clear communication will be especially important when issues are sensitive or time-critical.

You will join a supportive Executive Assistant team that shares knowledge, provides cover across executive offices and works together to improve forward planning and ways of working.

If you enjoy creating order from complexity, anticipating what senior leaders need and contributing to work that directly affects customers and communities, this could be a highly rewarding temporary opportunity.

We don't expect candidates to meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you!

Role location:

Mansfield

Schedule:

Application closing date:4th October

Sifting date: w/c 5th October

Interviews: w/c 12th October

(If you are unavailable on these interview dates, please make us aware, and we will look at alternative dates)

Security:

Successful candidates must pass basic security checks and will be subject to UK Immigration requirements.

About Mining Remediation Authority

Why join us?

Make a real difference with flexibility, long-term security and support for life outside work.

At the Mining Remediation Authority, you'll do meaningful work that improves people's lives and protects the environment, while building a sustainable and balanced career.

• Flexibility that fits your life - hybrid working and flexibility in how you manage your time
• Financial security for your future - including a pension with up to 29% employer contribution
• Time to recharge - 27.5 days' annual leave plus bank holidays, with options to flex more days
• Support through life's big moments - generous family leave and flexibility when you need it most
• Opportunities to grow - funded learning, development and professional subscriptions
• Wellbeing support you can use every day - including a monthly wellbeing allowance, confidential support and practical health benefits

About us

At the Mining Remediation Authority, we make a real difference to people and places across Great Britain. From managing mining hazards to protecting the environment, our work keeps communities safe. We're also playing an exciting role in the future of energy, helping to unlock mine water heat as a sustainable source to support the UK's net zero ambitions. Our people are knowledgeable, collaborative and committed to doing the right thing for each other and for the communities we serve.

Why this matters

You'll be joining an organisation that's proud of the impact we make. We're supportive, inclusive and genuinely care about delivering the right outcomes for communities across England, Scotland and Wales. Discover more about our work in our Business Plan

Inclusion matters to us

We're committed to building a workforce that reflects the diversity of the communities we serve, and we welcome applications from everyone.

We offer a guaranteed interview scheme for disabled applicants and those from minority ethnic backgrounds who meet the minimum criteria.

If you need any adjustments as part of the recruitment process, please contact us at [email protected] or call 01623 637000 we're here to support you.